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public:nnels:cataloguing:add-subject-headings [2020/03/27 19:43] lilith [F. When ISBN isn't in 020$a] |
public:nnels:cataloguing:add-subject-headings [2024/03/14 23:51] robert.macgregor |
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- | ====== Adding subject headings to vendors' | + | ====== Adding subject headings to record sets with MarcEdit ====== |
- | NNELS implements | + | NNELS implements FAST subject headings. This page provides instructions on how to add these subject headings to record sets before importing to Drupal. |
- | + | ||
- | Although some vendors' | + | |
Download the [[https:// | Download the [[https:// | ||
===== A. Batch search OCLC with ISBNs ===== | ===== A. Batch search OCLC with ISBNs ===== | ||
+ | |||
+ | - If you have a list of ISBNs and no premade records to work from, you can do a batch search based on ISBNs through MarcEdit to create a mrk file to work with. | ||
+ | |||
- Open the vendors' | - Open the vendors' | ||
- Save the xml file as mrk by adding the .mrk extension. | - Save the xml file as mrk by adding the .mrk extension. | ||
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=====B. Prepare OCLC records===== | =====B. Prepare OCLC records===== | ||
- | The preparation needed is included in a task file that you are about to download. It includes several steps: move BISACSH from field 650 to a NNELS local field 946$a, | + | The preparation needed is included in a task file that you are about to download. It will delete all subject headings except FAST and BISAC. You only need to run the task file described below. |
- | - Download the {{ : | + | - Download the {{ : |
- Open MarcEdit. | - Open MarcEdit. | ||
- Go to MarcEditor. | - Go to MarcEditor. | ||
- Go to Tools > Manage Tasks to open Task Manager. | - Go to Tools > Manage Tasks to open Task Manager. | ||
- | - Click the dropdown menu of Manage Existing Tasks \\ {{: | + | - Click the dropdown menu of Manage Existing Tasks |
- Choose Import Selected Tasks. | - Choose Import Selected Tasks. | ||
- Navigate to the task file you downloaded earlier and import it. | - Navigate to the task file you downloaded earlier and import it. | ||
- Open the record set you generated in step A.16 in MarcEditor. | - Open the record set you generated in step A.16 in MarcEditor. | ||
- | - Go to Tools > Current Tasks and choose the task you just imported: '' | + | - Go to Tools > Current Tasks and choose the task you just imported: '' |
- | - You should get a Results screen with information on how many records have been processed\\ {{: | + | - You should get a Results screen with information on how many records have been processed |
- Save the file in .mrk extension. | - Save the file in .mrk extension. | ||
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===== D. Merge OCLC and vendors' | ===== D. Merge OCLC and vendors' | ||
- | We will merge two fields (650 and 946) of the two record sets we prepared in B. and C. to get all available | + | We will merge field 650 of the two record sets we prepared in B. and C. to get all available FAST and BISAC subject headings. |
- If the option of "Merge MARC records" | - If the option of "Merge MARC records" | ||
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- Name the Save File. | - Name the Save File. | ||
- Choose " | - Choose " | ||
- | - Enter "650" and "946" in Field List and check Merge Unique Items, click Process.\\ {{: | + | - Enter " |
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- Open Z39.50/SRU Client in MarcEdit. | - Open Z39.50/SRU Client in MarcEdit. | ||
- Query OLUCWorldCat, | - Query OLUCWorldCat, | ||
- | - Choose a record, click View Selected Record, locate the 650 field(s) that contain | + | - Choose a record, click View Selected Record, locate the 650 field(s) that contain |
- Save and repeat the steps with other items without subject headings. | - Save and repeat the steps with other items without subject headings. | ||
- When you are satisfied with all the records, go to File > Save As and add .xml as file extension. | - When you are satisfied with all the records, go to File > Save As and add .xml as file extension. | ||
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===== F. When ISBN isn't in 020$a ===== | ===== F. When ISBN isn't in 020$a ===== | ||
- | Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records only works with 020$a. In such cases, the easiest is to use Copy Field instead of changing MarcEdit settings. | + | Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records |
- Open the file in Marc Editor. Go to Tools > Copy Field. | - Open the file in Marc Editor. Go to Tools > Copy Field. | ||
- Put " | - Put " | ||
- Continue with D.4. | - Continue with D.4. | ||
- | - After the records are merged, delete field 020$a from the vendors' | + | - After the records are merged, delete field 020$a from the vendors' |
- go to Tools > Add/Delete Field | - go to Tools > Add/Delete Field | ||
- enter 020 in Field | - enter 020 in Field |