This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
public:nnels:cataloguing:metadata-cleanup [2021/02/18 20:06] robert.macgregor |
public:nnels:cataloguing:metadata-cleanup [2024/04/08 16:48] robert.macgregor |
||
---|---|---|---|
Line 6: | Line 6: | ||
*Once you login, you should see a link called '' | *Once you login, you should see a link called '' | ||
*Click on '' | *Click on '' | ||
- | **Select a Record Set* to work on. Refer to the [[public: | + | |
*Click on the '' | *Click on the '' | ||
Line 18: | Line 18: | ||
===1.1 Title=== | ===1.1 Title=== | ||
- | |||
- | This is the only entry that needs to be looked at. | ||
*Leave articles (the, a, an) at the front of the title. | *Leave articles (the, a, an) at the front of the title. | ||
Line 41: | Line 39: | ||
*If the item is a collection of short stories, it is sufficient to put in the editor' | *If the item is a collection of short stories, it is sufficient to put in the editor' | ||
*Some items are created by non-human entities, like corporations. | *Some items are created by non-human entities, like corporations. | ||
- | *The OCLC website | + | *[[https:// |
===2.2 DC Contributor=== | ===2.2 DC Contributor=== | ||
- | This is a contributor who is not the author. | + | This is a contributor who is not the author. |
*The same rules that applied to Creator apply here. | *The same rules that applied to Creator apply here. | ||
Line 54: | Line 52: | ||
===3.1 Subject=== | ===3.1 Subject=== | ||
- | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: | + | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from MarcEdit via the Z39.50 module or from [[https://search.worldcat.org/ | WorldCat]]. |
- | < | + | < |
+ | |||
+ | This is an important field that can be difficult at times. | ||
+ | |||
+ | We use FAST Subject Headings (and remove the rest). | ||
+ | |||
+ | FAST Subject Headings are usually comprised of a single term, whereas LoC Subject Headings tend towards multiple terms. | ||
+ | |||
+ | An LoC term may look like this:\\ | ||
+ | **Refugees%%--%%Cambodia** | ||
+ | |||
+ | FAST would handle it this way:\\ | ||
+ | **Refugees**\\ | ||
+ | **Cambodia**\\ | ||
+ | |||
+ | Essentially splitting the Subject Heading into 2 terms. | ||
+ | |||
+ | There are also instances where FAST can have multiple terms as well. | ||
+ | |||
+ | LoC term:\\ | ||
+ | **Women%%--%%Social conditions** | ||
+ | |||
+ | FAST term:\\ | ||
+ | **Women%%--%%Social conditions** | ||
+ | |||
+ | This is generally rare as most FAST headings are just a single term (as in the Cambodia example above, so you can't just do this all the time), but you will see certain terms again and again (for example, **Murder%%--%%Investigation** is common for mystery novels). | ||
+ | |||
+ | You can check [[https:// | ||
+ | |||
+ | Also be aware that some FAST syntaxes are different than LoC. For example, place names. | ||
+ | |||
+ | LoC: **Georgia (Atla.)**\\ | ||
+ | FAST: **Atlanta%%--%%Georgia** | ||
+ | |||
+ | LoC is City first with State/ | ||
+ | |||
+ | The majority of FAST terms can simply be derived from LoC terms by just taking the first part of the LoC subject term. This is most apparent when it comes to fiction.\\ | ||
+ | LoC adds the term %%--%%Fiction at the end of subject terms for works of fiction. For example: | ||
+ | **Missing persons%%--%%Fiction**\\ | ||
+ | The FAST term would just be:\\ | ||
+ | **Missing persons** | ||
+ | |||
+ | **Where to find FAST subject terms** | ||
+ | |||
+ | OCLC Classify was the best place to get these terms, however it has shut down. These are generally the easiest alternatives, | ||
+ | |||
+ | 1. Z39.50. | ||
+ | |||
+ | 2. [[https:// | ||
+ | |||
+ | After searching, click on the result and in the result page click on "Show more information" | ||
+ | |||
+ | Subject headings will be a mix of LoC, FAST, French, BISAC, and more. FAST will become recognizable with experience. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | FAST subject headings are marked with a Green Star. Notice that LoC terms are similar - in this case they just have the term Fiction at the end. | ||
+ | |||
+ | The terms that WorldCat provides do not have subfields or double dashes (%%--%%), however when there is a capitalized word (ie: " | ||
+ | |||
+ | Note: Wives Crimes against. | ||
+ | |||
+ | You may also see terms that identify the genre of the item. This is what the Genre field is for, and so can be omitted in the Subject field. | ||
+ | |||
+ | For example you may omit this term from the Subject field: | ||
+ | |||
+ | **Detective and mystery fiction**\\ | ||
+ | |||
+ | There are also deprecated LoC terms to keep an eye out for - some of the old Genre terms for fiction ended in " | ||
+ | |||
+ | **Detective and mystery stories**\\ | ||
+ | **Romance stories**\\ | ||
+ | **Love stories**\\ | ||
+ | |||
+ | These can be omitted as well. | ||
+ | |||
+ | === Indigenous Subject Headings === | ||
+ | |||
+ | Replace outdated subject headings with more up-to-date terminology pulled from one of the following sources: | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | |||
+ | Refer to the Greater Victoria Public Library' | ||
+ | |||
+ | Use the following guidelines when working with Indigenous subject headings: | ||
+ | * Use " | ||
+ | * In Canada, Indigenous refers to First Nations, Métis, and Inuit collectively. Use First Nations, Métis, or Inuit for materials about those groups specifically and individually. | ||
+ | * First Nations and Métis do not require a geographic qualifier for Canada, as those terms are only in use for people within Canada, but may have a geographic qualifier for provinces or cities. | ||
+ | * Inuit requires a geographic qualifier for Canada, as the term can also apply to peoples in Greenland and Alaska. | ||
+ | * " | ||
+ | * If materials identify people specifically as " | ||
+ | * Use the LCSH " | ||
+ | * Whenever possible, add a geographic subdivision, | ||
+ | |||
+ | The following are generalized workflow guidelines: | ||
+ | * Remove the most culturally inappropriate headings from the catalogue; term " | ||
+ | * Remove " | ||
+ | * If a name of an Indigenous group is not on any of the 3 lists above, the general guideline would be to search for the preferred form of the name as identified by the groups themselves or Indigenous reference sources (example would be to use Haudenosaunee, | ||
+ | * This also means if the preferred form of the name as identified by the group includes the term " | ||
+ | * In some cases, in order to use more appropriate terminology, | ||
+ | * Follow established rules in LC for geographic subdivisions ; example would be Indigenous peoples -- Civil Rights -- Canada or Indigenous peoples -- Canada -- Claims | ||
+ | * Be mindful when cataloguing items which use " | ||
- | *Search by title. | ||
- | *When searching OCLC, the item may not appear if the title we have includes series information. | ||
- | *Sometimes the subtitle won't be in OCLC, so you won't get any results. | ||
- | *Some special characters will interfere with your OCLC search. | ||
- | *After you find the title, click on it and scroll down to FAST Subject Headings. | ||
- | *Copy and paste each Heading into the Subject field - separate each one with a comma. | ||
- | *If the Heading contains a comma, then it must be enclosed in quotation marks. | ||
- | *The Usage Count tells you how many libraries use each particular heading. | ||
- | *If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | ||
- | *If an record set comes with BISAC terms those should be kept | ||
===3.2 Audience=== | ===3.2 Audience=== | ||
Line 90: | Line 180: | ||
*Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | *Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | ||
*Fix any spacing errors or missing punctuation or "& | *Fix any spacing errors or missing punctuation or "& | ||
+ | *Replace any words or phrases in all caps with sentence case. Screen readers may read each letter rather than the entire word if in all caps. | ||
*After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | *After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | ||
Line 95: | Line 186: | ||
This is generally fine. Items that aren't in English may have to have their language properly selected. | This is generally fine. Items that aren't in English may have to have their language properly selected. | ||
- | |||
====4 Genre / Formats==== | ====4 Genre / Formats==== | ||
Line 105: | Line 195: | ||
Only one category can be picked. | Only one category can be picked. | ||
- | *Only use Non-fiction, | + | *Only use Non-fiction, |
*Don't use the other formats. | *Don't use the other formats. | ||
*Non-fiction and Fiction should be obvious. | *Non-fiction and Fiction should be obvious. | ||
- | *Comic strip is for comics and graphic novels. | ||
*Drama is for plays. | *Drama is for plays. | ||
*Short story is for a single short story or a collection of short stories. | *Short story is for a single short story or a collection of short stories. | ||
Line 128: | Line 217: | ||
*Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | ||
- | *Biographies and autobiographies | + | *Biographies and autobiographies |
*Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | ||
*Young adult items should be treated like adult books, in that they should get full genre treatment. | *Young adult items should be treated like adult books, in that they should get full genre treatment. | ||
Line 138: | Line 227: | ||
*Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | *Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | ||
+ | |||
+ | ====Fix invalid characters in Drupal==== | ||
+ | |||
+ | Sometimes when a record set is uploaded to Drupal there will be invalid characters (they will generally show up as a string of random nonsense characters). |