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public:nnels:cataloguing:oclc:upload-marc-to-oclc [2020/01/24 18:59] lilith [Name the MARC File] |
public:nnels:cataloguing:oclc:upload-marc-to-oclc [2020/09/11 17:51] lilith [Past Uploads] |
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- Click '' | - Click '' | ||
- Follow [[public: | - Follow [[public: | ||
+ | - Please read the following section to find out how to name the MRC file | ||
=====Name the MARC File===== | =====Name the MARC File===== | ||
- | - After the MARC file is ready, rename it for uploading to [[https:// | + | - The filename contains 3 parts, each separated by a period '' |
- a 7-digit data sync '' | - a 7-digit data sync '' | ||
- the OCLC institution symbol '' | - the OCLC institution symbol '' | ||
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- For regular upload to update NNELS holdings on OCLC, please use the Collection '' | - For regular upload to update NNELS holdings on OCLC, please use the Collection '' | ||
- Add NNELS' OCLC institution symbol '' | - Add NNELS' OCLC institution symbol '' | ||
- | - And then add the optional third part to identify the records being uploaded, for example, the date of the last record or record set. In this case, the last record set was exported from Drupal on January 22, 2020. So the filename will be: '' | + | - And then add the optional third part to identify the records being uploaded, for example, the date of the last record or record set. In this case, the last record set was exported from Drupal on January 22, 2020. So the filename will be: '' |
=====Upload the MARC File===== | =====Upload the MARC File===== | ||
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====Local System Number (LSN)==== | ====Local System Number (LSN)==== | ||
Field 001 (which contains the Drupal NID) is used as LSN for OCLC. This field is used by OCLC as the Local System Number (LSN) to produce Unresolved Cross Reference and Bibliographic Cross Reference reports that list each OCLC control number across from the LSN. This information can be used to index the OCLC numbers in our local system. Indexing the OCLC control number links our library' | Field 001 (which contains the Drupal NID) is used as LSN for OCLC. This field is used by OCLC as the Local System Number (LSN) to produce Unresolved Cross Reference and Bibliographic Cross Reference reports that list each OCLC control number across from the LSN. This information can be used to index the OCLC numbers in our local system. Indexing the OCLC control number links our library' | ||
+ | |||
+ | ---- | ||
+ | ======Check Reports====== | ||
+ | After the file upload, it will usually take OCLC 48 hours to process it. To check the reports: | ||
+ | - Log into [[https:// | ||
+ | - Go to Metadata > My Files > Downloads > Records and Reports, and choose '' | ||
+ | - If the file has been processed, you will see the reports available for download | ||
+ | - Download the text files and open them in Excel, consult [[https:// | ||
+ | - If there are errors listed in one of the reports, read the following section | ||
+ | |||
+ | ======Edit Uploaded Records in WorldShare====== | ||
+ | If there are only a few records with error, it is easy to edit them in WorldShare. | ||
+ | - In the following example, there is an error in field 040$b\\ {{: | ||
+ | - Note the OCLC call numbers in the report | ||
+ | - Log into [[https:// | ||
+ | - Go to Metadata > Record Manager and enter the OCLC number in '' | ||
+ | - Once the record is retrieved, click '' | ||
+ | - Go to the corresponding field, in this case 040, and make the correction. In this example, we replace " | ||
+ | - When you are done, click '' | ||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | ======Past Uploads====== | ||
+ | Please keep a record of each upload. Note the filename for preparing next upload. For example, to prepare for the next upload after September 11, 2020, you should follow the filename and export from Drupal the new records added on/after September 4, 2020. | ||
+ | |||
+ | ^Upload Date ^No. of records | ||
+ | |2019-01-27 | 37, | ||
+ | |2020-01-24 | 1,776 |1031295.CANEL.20200222.mrc| error in filename, next export starts from Jan. 22, 2020 | | ||
+ | |2020-07-24 |38 |1031295.CANEL.20200724.mrc| exporter error | | ||
+ | |2020-09-11|2, | ||
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