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public:nnels:etext:notes [2019/08/12 22:06] jillian.metchooyeah |
public:nnels:etext:notes [2024/07/03 21:52] (current) rachel.osolen |
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- | ====== Footnotes / Endnotes ====== | + | ====== |
- | If we insert notes correctly in Word, they will be converted nicely to DAISY XML. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. | + | If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. |
- | As you go through your text, you will need to insert the space for endnotes, and once you have prepared the space, you will need to copy and paste the book's endnotes into it. | + | You will need to reinsert all notes. |
- | =====Step 1: Inserting Endnote References===== | + | <note tip> |
- | If your book has notes, insert them as follows **regardless of how they appear in the original source**. [[https:// | + | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/pasting |
+ | </ | ||
- | - Go to '' | + | <note tip> |
- | - Select '' | + | |
- | - Ensure your settings are as shown in the image below. All notes must be '' | + | |
- | - {{: | + | |
- | < | + | |
- | - As you come across notes in your document, delete the number in the text and insert an endnote reference | + | |
- | - Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted a note, then '' | + | |
- | + | ||
- | < | + | =====Step 1: Prep for Copying |
- | <note tip> | + | To Prep for copying and pasting: |
+ | * Copy the notes from your etext document and paste them into a new document | ||
+ | * Save the new document with all the notes: | ||
+ | * If you are working with footnotes, make sure to restart your number list with each new chapter. You can use headings in your new document to help keep you organized. | ||
+ | * If you are working with symbols | ||
+ | * Delete | ||
- | =====Step 2: Copying and Pasting===== | + | <note important> |
- | [[https:// | + | =====Step 2: Inserting Note References===== |
- | Once you have prepared the space for the endnotes | + | < |
- | | + | |
- | - Save your notes document, and delete | + | As you come across notes in your document, delete the number in the text and insert a footnote or endnote reference as required. |
- | | + | |
- | - Have your notes document and your etext document side-by-side, | + | First, you will need to make sure your notes are set up properly. To update note settings: |
- | < | + | |
- | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/ | + | * For Mac: |
+ | * Go to the '' | ||
+ | * Select '' | ||
+ | * This will open a dropdown menu | ||
+ | * Select '' | ||
+ | * This will open the dialogue box. | ||
+ | * Screenshot of dropdown menu: | ||
+ | * {{: | ||
+ | * For PC: | ||
+ | * Go to the Ribbon Menu at the top of your document | ||
+ | * Select '' | ||
+ | * Go to the '' | ||
+ | * Click the small arrow in the lower right-hand corner | ||
+ | * This will open the dialogue box. | ||
+ | * Screenshot of Footnote Section in Ribbon Menu: | ||
+ | * {{: | ||
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | * If the note numbers restart each chapter, set '' | ||
+ | * If the note numbers are continuous for the full book, set '' | ||
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | * Set '' | ||
+ | | ||
+ | |||
+ | Insert Notes as follows: | ||
+ | |||
+ | * Highlight the number in the etext document you want to replace with a properly formatted note. | ||
+ | * In the Ribbon Menu: | ||
+ | | ||
+ | * Select '' | ||
+ | * This will take you the end of your document | ||
+ | * Copy and paste the note that matches the number. Check the Styles Pane to make sure the Style is '' | ||
+ | | ||
+ | |||
+ | < | ||
+ | |||
+ | <note tip>Some people like to set up the all the numbers, and copy over all the notes once all the reference numbers and links have been pre-set. Have your notes document and your etext document side-by-side, | ||
+ | |||
+ | To learn more you can watch the [[https:// | ||
+ | |||
+ | <note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted | ||
</ | </ | ||
- | =====Alternate Step 2: Different Method for Working with Endnotes===== | + | < |
+ | |||
+ | <note tip> | ||
+ | |||
+ | |||
+ | =====Alternate Step For Endnotes: Using Split Screen===== | ||
- | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. | + | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. |
Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | ||
- | | + | |
- | | + | * for PC press '' |
- | | + | * for Mac press '' |
- | | + | |
+ | | ||
+ | | ||
<note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | ||
+ | |||
+ | For more information check out the [[https:// | ||
{{: | {{: | ||
- | =====Advanced Tip===== | + | <note tip>If you have any questions, check the archive below, if still not clear, post your question on the [[public: |
+ | </ | ||
- | Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous numbering. This can become problematic when you are copy/ | + | ---- |
- | * You can keep checking the endnotes in your etext document against your original EPUB or PDF | + | |
- | * This helps to confirm that you have things in the right order, but still does not help confirm if your numbering is correct | + | |
- | * The best solution takes a few steps, but is very helpful and does not take up too much time. | + | |
- | | + | |
- | | + | |
- | | + | |
- | - Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. | + | |
- | - When you are all done copying and pasting your endnotes into the endnotes section, you will need to: | + | |
- | - delete all of the section breaks that you inserted (see how to do this on [[public: | + | |
- | - and, return to the '' | + | |
- | =====Word to DAISY XML===== | + | ===== Q&A Archive |
- | When a Word document becomes a DAISY book, all notes will automatically convert to endnotes //at the end of the document with continual numbering//, | + | Q: I'm working on the book The Gospel in Every Book of the Old Testament. It has a mistake in its end notes. There is one note listed |
- | To decrease the errors encountered during DAISY conversion and playback, we ensure our e-text version of the book follows the DAISY format for notes (as in the instructions above). | + | A: In this case, you should enter the superscript number |
- | Do not apply any additional formatting to the notes as this may cause issues with conversion to XML. | ||
- | ===== Q&A ===== | + | ---- |
+ | |||
+ | |||
+ | Q: The book A Different Mirror by Ronald Takaki is converted from a digitized version of the book, which have made some things messy. There are notes in each chapter of the book, which are not linked in the EPUB version. I'm having difficulties locating many of these, perhaps due to the conversion process. How should I approach editing the notes in this book? | ||
+ | |||
+ | Should I edit incorrectly converted words, such as in this sentence: | ||
+ | |||
+ | "... when they are wiUiong to sell" even though this is how they appear in the EPUB version? | ||
+ | |||
+ | A: This is a very low quality digitization of the print version, with way too many errors. Please see my email for more information. I took this book out of production. | ||
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | |||
+ | Q:I have a question regarding endnotes in “The Love of Strangers”. Words or phrases throughout the text are hyperlinked to a notes section. Each entry in the notes section is organized with a page number, hyperlink and then the note. I’m wondering how to approach these. When insert them as endnotes, I was assuming I would leave the hyperlink. Should I also leave the page number that is listed? | ||
+ | |||
+ | A: You can remove the hyperlinks and page numbers and enter the notes in as listed endnotes in order. Place each not at the end of the original hyperlinked phrase. For example, you first number (1) would go after the phrase " | ||
+ | ---- | ||
+ | |||
+ | |||
+ | **Q: My current book makes extensive use of endnotes, which can sometimes appear in the original like this.[4][5] When going through to edit this, should I insert a superscripted comma or something between the 4 and 5 to better differentiate between the two notes?** | ||
+ | |||
+ | A: Great question! You don't have to add any additional punctuation. Simply insert the endnotes beside each other. TTS will be able to read them as separate notes, and the links will be separate as well, so there should be no confusion between them. | ||
+ | |||
+ | ---- | ||
**Q: Another ePub, another novel approach to Citing... | **Q: Another ePub, another novel approach to Citing... | ||
Line 77: | Line 143: | ||
A: "A novel approach" | A: "A novel approach" | ||
+ | |||
+ | ---- | ||
**Q: Island of the Blue Foxes uses a style of endnotes that refers to page numbers instead of to endnote numbers. Because of this, should I retain the page numbers in the book? If so, this might be difficult because the ePub version does not note page separation.** | **Q: Island of the Blue Foxes uses a style of endnotes that refers to page numbers instead of to endnote numbers. Because of this, should I retain the page numbers in the book? If so, this might be difficult because the ePub version does not note page separation.** | ||
A: We can insert the endnotes as usual, and keep the endnote content as is. As you say, the epub doesn' | A: We can insert the endnotes as usual, and keep the endnote content as is. As you say, the epub doesn' | ||
+ | |||
+ | ---- | ||
+ | |||
**Q: Just to add to the previous question about Island of the Blue Foxes: What if there are no numbered references to the end notes? They *only* reference the page number where it appears in the book...** | **Q: Just to add to the previous question about Island of the Blue Foxes: What if there are no numbered references to the end notes? They *only* reference the page number where it appears in the book...** | ||
A: I took at look at the Island of the Blue Foxes, and there appear to be no in-text notes at all in the book. If that's correct, then we can create a Notes section (H1) which contains the listing of the print notes (just as in the EPUB). This would be just Normal text with H2s for the chapter/ | A: I took at look at the Island of the Blue Foxes, and there appear to be no in-text notes at all in the book. If that's correct, then we can create a Notes section (H1) which contains the listing of the print notes (just as in the EPUB). This would be just Normal text with H2s for the chapter/ | ||
+ | |||
+ | ---- | ||
+ | |||
**Q: My current book has both endnotes //and// asterisk style footnotes. Can you suggest how I might deal with this?** | **Q: My current book has both endnotes //and// asterisk style footnotes. Can you suggest how I might deal with this?** | ||
A: We can handle the asterisk style footnotes (annotations) as if they are endnotes. | A: We can handle the asterisk style footnotes (annotations) as if they are endnotes. | ||
+ | |||
+ | Q: I am working on Prairie Fire and this is my first time working on endnotes. I am a little confused about three things: | ||
+ | |||
+ | 1. If the endnotes are not at the very end of the book (in this book, they come before the Bibliography and Index), do I still move them to the end of the book? Or do I move the sections that come after it back underneath it so it still follows the book order? | ||
+ | |||
+ | 2. The endnotes in the book are separated by Chapter headings. | ||
+ | Example: | ||
+ | {{: | ||
+ | |||
+ | Do I do this: | ||
+ | Notes [Heading 1] | ||
+ | Chapter 1 [Heading 2] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | Chapter 2 [Heading 2] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | |||
+ | OR do I do this: | ||
+ | Notes [Heading 1] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | |||
+ | I'm assuming I go with the first option? However, I couldn' | ||
+ | |||
+ | 3. What do I do when they indicate the same number for the endnotes multiple times? (for example, 1 is randomly inserted in multiple sections). How do I properly link them? | ||
+ | |||
+ | Thanks so much! | ||
+ | |||
+ | A: We do not divide the Endnotes under headers, and we use continuous numbers, and do not repeat numbers. We reinsert all the notes as Endnotes with continuous numbers despite what it looked like in the original. Those headings are not make the notes more accessible. You only need a linked note to be accessible, so we remove the headings. There is an Advanced Tip area that shows you how to track endnotes that repeat numbers in the original ebook. [[public: | ||
+ | |||
+ | FOLLOW UP Q: So just to confirm, the endnotes are at the end of the book. But the Advanced Tips are telling me to do the end notes at the end of the chapters instead (by creating a section break, changing endnote dialogue settings to " | ||
+ | |||
+ | I apologize if this is very clear and I'm just getting confused. I find the wording on the wiki a little difficult to visualize. I want to be absolutely sure before I do this, because there are 16 pages of end notes in this book and that's a lot of fixing to do if what I'm understanding is not what the Wiki is telling me. | ||
+ | |||
+ | A: Endnotes always go at the end of a book. Footnotes go at the end of a section. Just put them all in as endnotes. I will review the wiki language next week and make any clarifying revisions. | ||
+ | |||
+ | ---- | ||
+ | Q: Another question for "Until We Are Free," in the article "6 Unbordable Blackness..." | ||
+ | |||
+ | A: Yes, you can remove that reference. It was a mistake that slipped through editing. | ||
+ | ---- | ||
+ | Q: L' | ||
+ | |||
+ | A: That is tricky for sure! Right now we can only create endnotes at the end of the book, so the best thing to do is update the reference to the new note number. | ||
+ | ---- | ||
+ | Q: In " | ||
+ | |||
+ | A: You can actually insert the notes as proper endnotes and remove the notes section. The book is a scanned version, so the PDF has the original page numbers. The notes also refer directly to the phrase they are citing, which is similar to what occurred in question regarding endnotes in “The Love of Strangers”. This way they will be fully accessible. A quick way to do this is as follows: | ||
+ | * Cute and Paste the Notes section from the Word doc you are editing into a new Word Doc | ||
+ | * Remove headings for NOTES and Chapter # | ||
+ | * Add numbered list to help you keep track of the new numbering | ||
+ | * Search for the phrase in the Word doc you are editing using the search function | ||
+ | * Insert the endnote at the end of that phrase | ||
+ | * Copy the reference part of the original into the new note section you have created | ||
+ | |||
+ | [[https:// | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on the endnotes in Atlantic' | ||
+ | |||
+ | A: For these few text boxes put them a heading that is an aside and I will reformat it in the code. | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on " | ||
+ | |||
+ | A: Good question! Unfortunately, | ||
+ | |||
+ | |||
+ | [[public: |