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public:nnels:etext:set-up [2018/08/17 05:06]
127.0.0.1 external edit |
public:nnels:etext:set-up [2021/05/20 17:07]
rachel.osolen [Setting up Microsoft Word for Reformatting E-Text] |
| ====== Setting up Microsoft Word for Editing E-Text ====== | ====== Setting up Microsoft Word for Reformatting E-Text ====== |
| |
| - ''View'' > ''Print Layout'' | - ''View'' > ''Print Layout'' |
| - Show all non-printing characters: (Windows: ''Ctrl''+''Shift''+''8''. Mac: ''Cmd''+''8'') This shows formatting characters and marks in the document. There are a few non-printing characters and marks that Word uses (spaces, tab characters, paragraph or ‘carriage return’ characters, and object anchors) that do not show up on the printed page. It can be useful to make them visible while editing. | - Show all non-printing characters: (Windows: ''Ctrl''+''Shift''+''8''. Mac: ''Cmd''+''8'') This shows formatting characters and marks in the document. There are a few non-printing characters and marks that Word uses (spaces, tab characters, paragraph or ‘carriage return’ characters, and object anchors) that do not show up on the printed page. It can be useful to make them visible while editing. |
| - Show ''Style Pane'': The Styles Pane is useful for seeing what styles have been applied to text, picking styles to apply to text, and managing styles. Style-formatting is a necessary part of making documents accessible. | - Show ''Style Pane'': The Styles Pane is useful for seeing what styles have been applied to text, picking styles to apply to text, and managing styles. Style-formatting is a necessary part of making documents accessible. |
| | - Show ''Ruler'': The Ruler will help you check to see that all body text and images are left justified. [[https://support.microsoft.com/en-us/office/show-the-ruler-dc8a4e0d-209f-43b8-b967-8e65da24d4c7#ID0EAABAAA=Windows|Here is a link to directions on how to set up your ruler]]. Quotes and Headings **do not need to be left justified** only the body text of the document. You can use direct formatting buttons to ''Align Left'' and ''Decrease Indent'' to fix justification. |
| | |
| | <note>If you find you have an ''.rtf'' file, contact the Production Coordinator through RT and they will convert the file for you to .docx</note> |
| | |
| | Once you have Word set up properly you will be able to begin reformatting the document. |
| | |
| | The first step is to clear all formatting in the document: |
| | * Make sure the ''Style Pane'' is open |
| | * Select all of the text |
| | * ''COMMAND+A'' for Mac |
| | * ''CTRL+A'' for Windows PC |
| | * Select the ''clear formatting'' button located at the top of the ''Apply a Style'' box in the ''Style Pane'' |
| | |
| | [[https://screencast-o-matic.com/watch/crhXqGVfFN7|Here is a quick video showing you how this is done!]] |
| | |
| | Now you can start applying styles as needed. See the [[public:nnels:etext:styles_headings|Styles & Headings]] section for more info applying styles and the importance of headings. |
| | |
| | Each section of a standard book is formatted as per the wiki instructions. The [[public:nnels:etext:start#book_sections|Books Sections]] of the eText wiki show you how, and is divided by the sections found in most books. |
| | |
| | <note>Not every book will have all these sections, and that is okay. Some books may have sections that are not covered in the wiki. When in doubt, ask!</note> |
| | |
| | <note tip>Remember to have the original ebook open so you can reference it for formatting. This helps with quotes, emphasis, asides, etc. If in doubt, ask!</note> |
| | |
| | The rest of the wiki is divided up for your convenience. If anything is missing, or unclear, post a question in the [[public:nnels:etext:q_a|Q&A section]]! |
| | |
| |
| ==== Set Document Properties ==== | ==== Set Document Properties ==== |
| {{:public:nnels:metadata.jpg?direct&400|}} | {{:public:nnels:metadata.jpg?direct&400|}} |
| |
| ==== Load the NNELS Style Template ==== | NOTE: if you are working in Office 2013, follow these instructions for setting the document properties: |
| The NNELS Style Template contains all the styles that you will need to use in your e-text editing. Follow the [[public:nnels:etext:template-instructions|instructions]] on how to load it and get started with editing. | |
| | - Click the 'File' tab. |
| | - You should now be on a page titled 'Info'. Click on the link 'Show All Properties'. |
| | - If needed, edit the author and title. Change the company to National Network for Equitable Library Service. |
| | - Press the back arrow to return to the document. |
| | |
| | {{:public:nnels:etext:docproperties3.png?400|}} |
| |
| When you finish editing, the ''Styles in Use'' (as seen in your {{:public:nnels:etext:nnels_styles.png?linkonly|Style Pane}}), should look nice and clean. Each style has a specific formatting purpose. Now a reader can easily modify/swap the styles in the document to suit their own needs, adaptive technology can read the styles, and the document can be nicely converted to DAISY XML! | |
| |
| [[https://wiki.libraries.coop/doku.php?id=public:nnels:etext:styles_headings|Read more about Styles and Headings]] | |
| ==== Minimum text size ==== | |
| |
| The minimum text size for NNELS documents is 12 point size (used for captions). Normal font size in 14 point. | |
| |
| Having a minimum text size reduces the number of users who need to make use of browser based text resize or page zoom. This is a particular issue with an ageing audience, many of whom will not be familiar with tools to resize content. | |
| |
| ==== Keyboard shortcuts ==== | ==== Keyboard shortcuts ==== |
| ==== General tips ==== | ==== General tips ==== |
| |
| Sabina: depending on the complexity of the document, I'll have the Word file and PDF open at the same time. I use an Anti-RSI on my computer so that I take regular breaks and move my arms around. | Have the original ebook open along side the document you are editing. This will ensure you are keeping close to the original document as possible. |
| | |
| | <note>Some types of formatting can not be converted to accessible standards, this wiki explains how to reformat each book section as per current accessibility standards.</note> |
| | |
| | <note tip>If there is something missing from the wiki, or you are unclear about anything in your workflow, post a question in the [[public:nnels:etext:q_a|Q&A section]].</note> |
