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public:nnels:etext:setting_up_ms_word [2022/11/23 18:49] rachel.osolen [Step Three: Clear Formatting] |
public:nnels:etext:setting_up_ms_word [2024/05/09 05:04] |
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- | =======Setting up MS Word for Reformatting E-Text======= | ||
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- | In this section you will learn how to set up MS Word. It is important to follow these steps for each book you reformat. | ||
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- | ======Step One: Set Document Properties====== | ||
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- | Before you start editing, set up your document properties. Add the title, author, and other information (below). This data will become the book's metadata and is used by assistive technology. | ||
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- | - Go to '' | ||
- | - Select '' | ||
- | - Enter the '' | ||
- | - If the book has multiple authors, separate their names with a comma | ||
- | - Enter the '' | ||
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- | **Note**: do not use underscores (_) in document properties. | ||
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- | See also [[template-styles# | ||
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- | {{: | ||
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- | NOTE: if you are working in Office 2013, follow these instructions for setting the document properties: | ||
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- | - Click the ' | ||
- | - You should now be on a page titled ' | ||
- | - If needed, edit the author and title. Change the company to National Network for Equitable Library Service. | ||
- | - Press the back arrow to return to the document. | ||
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- | {{: | ||
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- | ======Step Two: Set Work Area====== | ||
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- | Do the following steps for each book you reformat: | ||
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- | - '' | ||
- | - Show '' | ||
- | - Show all non-printing characters: | ||
- | - Show '' | ||
- | - Show '' | ||
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- | Here is a tutorial on how to [[https:// | ||
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- | < | ||
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- | ======Step Three: Clear Formatting====== | ||
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- | Once you have Word set up properly you will be able to begin reformatting the document. | ||
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- | The first step is to clear all formatting in the document: | ||
- | * Make sure the '' | ||
- | * Select all of the text | ||
- | * '' | ||
- | * '' | ||
- | * Select the '' | ||
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- | Here is a quick video for [[https:// | ||
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- | < | ||
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- | Now you can start applying styles as needed. See the [[public: | ||
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- | Each section of a standard book is formatted as per the wiki instructions. The [[public: | ||
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- | <note tip>The Book Sections area is in chronological order for standard books. Not every book will have all these sections, and that is okay. Some books may have sections that are not covered in the wiki. When in doubt, ask! The Formatting Section is in alphabetical order.</ | ||
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- | <note tip> | ||
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- | The rest of the wiki is divided up for your convenience. If anything is missing, or unclear, post a question in the [[public: | ||
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- | After you have finished reformatting the book you will need to pass the ticket to the Production Coordinator, | ||
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- | <note tip> | ||
- | * TAB characters used to provide indentation | ||
- | * Multiple Paragraph ‘Return’ characters (¶) used to provide spacing between paragraphs | ||
- | * Newline breaks (↵) | ||
- | * Multiple SPACE characters | ||
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- | If any of this exists in the document, then it is not properly formatted with styles. You will need to remove these spaces. See [[public: | ||
- | {{ : | ||
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- | [[public: | ||