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public:nnels:etext:using-nnels-template [2017/09/01 17:45]
farrah.little [Save the NNELS Styles in Word for Future Editing] 		public:nnels:etext:using-nnels-template [2020/04/06 20:15]
rachel.osolen
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 ===== Installing and Using the NNELS Template ===== ===== Installing and Using the NNELS Template =====
  
-Note: The instructions below may vary depending on your OS and version of Word. Please share any instructions that work for you!+<note>The instructions below may vary depending on your OS and version of Word. Please share any instructions that work for you! See Further Resources at the bottom of the page for some helpful links</note> 
 + 
 +====Download Template to Computer ==== 
 + 
 +The first thing you have to do is download the template to your computer.
  
   - Download the {{:cooperative:users:farrah:nnels_styles.dotx|NNELS Template}}   - Download the {{:cooperative:users:farrah:nnels_styles.dotx|NNELS Template}}
-  - Put the template file into the Templates folder of Microsoft Word. The location of this folder may differ depending on your operating system and version of Word. See [[cooperative:users:farrah:style-mappings-word-daisy:using-nnels-template#user_templates_file_location|User Templates File Location]] below for locating your Templates folder. +  - Put the template file into the Templates folder of Microsoft Word. The location of this folder may differ depending on your operating system and version of Word. See [[using-nnels-template#user_templates_file_location|User Templates File Location]] below for locating your Templates folder.
-  - Open the document that you want to edit in Word +
-  - Go to ''Format'' in the main menu bar in Word +
-  - Click on ''Style'' +
-  - Click on ''Organizer'' +
-  - You should see 2 columns. One column (on the left) will display all the Styles in your current document. {{:cooperative:users:farrah:style-mappings-word-daisy:organizer_word_for_mac.png?linkonly|View Organizer window}} +
-  - Delete all the styles in the current document: +
-    - Highlight all the styles in the current document and select ''Delete''. A few styles are not deletable, we can let them stay there. +
-    - Close the Organizer window. +
-  - Import the styles from the NNELS template: +
-    - Go to ''Tools'' in the main menu bar in Word +
-    - Click on ''Templates and Add-ins…'' {{:cooperative:users:farrah:style-mappings-word-daisy:templates_and_addins_word_for_mac.png?linkonly|View Templates and Addins window}} +
-    - You should see an option to attach a Document Template to the current file. Click ''Attach''. +
-    - Find the ''NNELS_Styles.dotx'' that you put in your Templates folder and attach it. +
-    - Check ''Automatically update document styles'' +
-    - Click OK. This will close the window. +
-  - Open your Styles Pane +
-  - Show all the styles +
-  - You should see a bunch of new styles that have been imported from the NNELS Template. The styles all have “DAISY” in the Style name, except for the Heading 1-6 styles, Strong, and Emphasis. {{:cooperative:users:farrah:style-mappings-word-daisy:nnels_styles.png?linkonly|View NNELS Styles}} +
-  - Start applying these styles to text in the document! No need to make any modifications to the Styles as they're already set-up. For instructions on applying the styles, see: [[https://wiki.libraries.coop/doku.php?id=cooperative:users:farrah:style-mappings-word-daisy|NNELS Styles]]+
  
-====Save the NNELS Styles in Word for Future Editing====+<note>You only have to download the ''NNELS Template'' once, but you will have to clear the styles and upload the template every time you start a new document.</note>
  
-To avoid having to attach the NNELS Template to your file each time you edit a document, we can copy over all the NNELS Styles to the ''Normal.dotm'' template in Word (that's Word's default template). In this way, every time you open Word, the NNELS Styles will be available in your Styles Pane.+====Clear Styles and Import Template to Document====
  
-  - Open your Style Organizer, go to: ''Format'' > ''Style'' > ''Organizer'' +For each new document you produce, you will have to clear the styles, and upload the NNELS Template.
-  - You will see 2 columns. You should see that the NNELS Styles are in one column (on the left, in your current document) and the styles for the ''Normal.dotm'' template are in the other column (on the right). See {{:cooperative:users:farrah:style-mappings-word-daisy:nnels_styles.png?linkonly|Style Organizer view}}. +
-  - Highlight all the NNELS Styles and click ''Copy'' +
-  - You should now see the the ''Normal.dotm'' template contains all the NNELS Styles +
-  - When you open Word going forward, these Styles will now always be available to you +
-====User Templates File Location====+
  
-Templates are saved in a folder in your profile directory. The folders that are under your profile contain your configuration preferences and options. These folders contain everything that is needed for a roaming user profile.+First you need to Clear the Styles: 
 + 
 +  * Open the document that you want to edit in Word 
 +  * Go to ''Format'' in the main menu bar in Word 
 +  * Click on ''Style'' 
 +  * Click on ''Organizer'' 
 +  * You should see 2 columns. One column (on the left) will display all the Styles in your current document. {{organizer_word_for_mac.png?linkonly|View Organizer window}} 
 +  * Delete all the styles in the current document: 
 +     * Highlight all the styles in the current document and select ''Delete''. 
 +  * Close the Organizer window. 
 + 
 +<note>There are a few ''Default Styles'' that can't be deleted. Simply hit okay until finished. Once done, you will only see the ''Default Styles'' in the Organizer window.</note> 
 + 
 +<note tip>You can use the short cut ''ctrl + A'' for windows or ''command + A'' for Mac to select all styles.</note> 
 + 
 +Now the styles are cleared you can import the ''NNELS Template'' to your document. 
 + 
 +  * Go to ''Tools'' in the main menu bar in Word 
 +  * Click on ''Templates and Add-ins…'' {{templates_and_addins_word_for_mac.png?linkonly|View Templates and Addins window}} 
 +  * You should see an option to attach a Document Template to the current file. Click ''Attach''. 
 +  * Find the ''NNELS_Styles.dotx'' that you put in your Templates folder and attach it. 
 +  * Check ''Automatically update document styles'' 
 +  * Click OK. This will close the window. 
 +  * Open your Styles Pane 
 +  * Select Show all the Styles 
 +  * You should see a bunch of new styles that have been imported from the NNELS Template. The styles all have “DAISY” in the Style name, except for the Heading 1-6 styles, Strong, and Emphasis. {{nnels_styles.png?linkonly|View NNELS Styles}} 
 +  * Start applying these styles to text in the document! 
 +  
 +There is no need to make any modifications to the Styles as they're already set-up 
 + 
 +For instructions on applying the styles, see: [[https://wiki.libraries.coop/doku.php?id=cooperative:users:farrah:style-mappings-word-daisy|NNELS Styles]] 
 + 
 +====User Templates File Location====
  
 You can discover where your copy of Word stores its templates by looking in the Preferences. Choose **Word** | **Preferences** and under **Personal Settings** choose **File Locations**. The location is given beside the item **User Templates** in the list. If the location is abbreviated and you cannot read it properly, click the **Modify** button and explore the location.  You can discover where your copy of Word stores its templates by looking in the Preferences. Choose **Word** | **Preferences** and under **Personal Settings** choose **File Locations**. The location is given beside the item **User Templates** in the list. If the location is abbreviated and you cannot read it properly, click the **Modify** button and explore the location. 
 +
 +If you use a Mac, you can use spotlight search and search for ''templates''. The folder should come up in your search.
  
 By default, user templates files are stored in the following location: By default, user templates files are stored in the following location:
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 Note: You can change the location of user templates files. Note: You can change the location of user templates files.
-====Further Resources:====+ 
 +<note>Other versions of Windows may have the templates located in a different location. If you have a version that is not listed above you may need to search your computer to find what file the templates are kept in.</note> 
 +====Further Resources====
   * Microsoft Office Support: [[https://support.office.com/en-us/article/Load-or-unload-a-template-or-add-in-program-2479fe53-f849-4394-88bb-2a6e2a39479d#bm1|Load or unload a template]]   * Microsoft Office Support: [[https://support.office.com/en-us/article/Load-or-unload-a-template-or-add-in-program-2479fe53-f849-4394-88bb-2a6e2a39479d#bm1|Load or unload a template]]
 +  * Word 2013 Support for Importing Styles: [[https://www.dummies.com/software/microsoft-office/word/how-to-import-styles-from-other-documents-in-word-2013/]]

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