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Uploading MARC Records to OCLC
Prepare Records for upload
-
Keep all default filters as is, and change the following filters to:
Partner Share = “Any”
Availability/Status = “Produced”
Enter the appropriate dates in the "File uploaded between _ and __ fields." For example, if the last record set uploaded to OCLC included records present on Drupal up to January 26, 2019, for the new upload, locate the records uploaded between 2019-01-27 and 2020-01-22 (the date of the export)
Click
Apply
Select all records
You will see the option to select all the records, not just the ones visible on that page, click that button
Click
Generate MARC XML export file
-
Name the MARC File
Once the MARC file is ready, rename it for uploading to
OCLC WorldShare. The filename contains 3 parts, each separated by a period
.
:
a 7-digit data sync Collection ID
the OCLC institution symbol CANEL
for NNELS, and
optional alphanumeric characters in upper or lower case to identify a particular upload
For regular upload to update NNELS holdings on OCLC, please use the Collection Records Added to WorldCat
, with the ID 1031295
Add NNELS' OCLC institution symbol CANEL
after the Collection ID
: e.g., 1031295.CANEL
.
And then add the optional third part to identify the records being uploaded, for example, the date of the last record or record set. In this case, the last record set was exported from Drupal on January 22, 2020. So the filename will be: 1031295.CANEL.20200222.mrc
Upload the MARC File
There are two ways to upload MARC files to OCLC, via WorldShare or via SFTP. WorldShare is more user-friendly. However, when problems occur or when the MARC file is larger than 1GB, please try SFTP.
I. Via WorldShare
-
Click Uploads
.
Click Choose File
to retrieve the MARC file from your computer.
Leave File Type
as Data sync bibliographic
.
Click
Upload
, and wait for the file to be uploaded, which may take a while.
Note that once the file is uploaded it can't be changed. The best way to contact OCLC staff about the upload is through the Collection's comment form. Comments can be added at any time:
Go to Collection Manager
.
Choose Data Sync Collection
under Scope
.
Enter the Collection ID under Search Term(s)
.
Click on the
Collection Name
.
Click
Comments
, and a pop-up window will appear.
II. Via SFTP
Download
FileZilla (or you can use other SFTP sites)
-
Information for NNELS: Content Coordinator can provide login
Additional Info
Local System Number (LSN)
Field 001 (which contains the Drupal NID) is used as LSN for OCLC. This field is used by OCLC as the Local System Number (LSN) to produce Unresolved Cross Reference and Bibliographic Cross Reference reports that list each OCLC control number across from the LSN. This information can be used to index the OCLC numbers in our local system. Indexing the OCLC control number links our library's records to other WorldCat services (e.g. WorldCat Discovery).