This is an old revision of the document!
-
Once you login, you should see a link called Shortcuts
at the top of the page
Click on Summary/Subjects Editor
in the drop-down menu
This will take you to a list of all our repository items (book records).
Select a
Record Set that corresponds to one listed on
this page. When you get through all the records in a set, be sure to mark your initials down on the Wiki page.
For each book you can see at a glance: Title
, Summary
, Subject(s)
, LitFormat
, Genre
, Audience
, Pub
(this stands for Published and tells us whether the book is published in NNELS).
You can quickly see what fields are missing from each book, and you can change the search criteria to only display books that are missing any or all of subjects, summaries, genres, literary format, and audience.
You can also choose to display only those books that are published by selecting Yes
in the Published
drop-down field - you should start editing those records that are Published first.
Click on the edit
link (in the far right column)
This will take you to the book record. You just need to worry about the Genre/Formats
and Subjects/Descriptors
sections.
You want to check that there’s data in all of these fields:
Genre - the terms must be separated by commas; if the term contains more than one word then it must be surrounded by double quotation marks. Select Genre terms from the lists on
this page.
Literary Format - select one from the drop-down menu
Subject - the more subject keywords, the better; the terms must be separated by commas; if the term contains more than one word then it must be surrounded by double quotation marks
Audience - select one from the drop-down menu (except "specialised", please don't use "specialised")
Abstract - you can copy and paste from Amazon, WorldCat, or the publisher’s website; clear all formatting when done (highlight text and click that white eraser icon)
Sometimes you may notice that the Title of a book contains weird formatting or is missing punctuation - please fix this to the correct title! (you can fix it by updating the title field in the Basic Details
section)
Assigning Genres
Select from the genre terms found on this page of the wiki.
Assigning subject keywords
OCLC Classify
Use OCLC Classify to help you assign subject keywords to books. Use the FAST Subject Headings.
For example, the FAST Subject Headings for The Reluctant Communist are: Manners and customs; Korea (North); Jenkins, Charles Robert, 1940-; Military deserters; United States; Americans; Defectors; Korean War (1950-1953).
Assigning data to other fields
If you have any suggestions/tips on how to best assign missing genre, audience, literary format, and audience metadata to NNELS records, please share your ideas and know-how with us all!
Currently, we recommend using the following resources to help you out: