The Save as DAISY add-in translates Microsoft Word 2003, 2007, 2010 and 2013 documents into DAISY. It only works on a Windows computer. NNELS uses this add-in to generate the DAISY XML for further processing.
Here's how to use it:
Accessibilitytab in the top menu bar.
Validate. This should be quick and complete without errors ("The document is valid"). If you get an error, fix it and validate again. Tip: A common error is that your document has 2 subsequent headings with no content in between (i.e. a Heading 1 followed directly by another Heading 1). If it makes sense to combine these headings, do so; if it doesn't make sense then ignore this validation error and proceed…
SaveAsDAISYdrop-down button within the
DAISY XML (from Single docx).
DAISY Translatorshould pop up. Tip: If it gets stuck at the "Initializing translation" window then there's a problem with the Word file (could be hidden anchors somewhere in the document; check there are no extra spaces before heading text; double-check all images have had their formatting cleared, etc.).
Destinationfolder. Save the output (XML, CSS + image files) in its own folder.
Document Propertiesare correctly set:
Publisher(National Network for Equitable Library Service),
Translate. The translation process should initiate and shouldn't take too long ("Translating to DAISY…"). The bigger the book, the longer it takes, but the progress bar shouldn't freeze.
The SaveAsDAISY plugin has a "notes bug" that we need to work around. If the Word document contains any footnotes/endnotes, then you need to follow the below steps before you convert the document to XML. This ensure that the endnotes will be referenced correctly (i.e. note 1 will link to the reference for endnote 1).
Referencestab in the top menu bar.
Insert Endnote. An empty endnote will be inserted into the doc. This will translate to endnote-0 in the XML output, which you can then just delete later.
Translation failedmessage, but just click ok and ignore.
The Save-As-DAISY plugin for MS Word allows you to identify acronyms and abbreviations in a text. By doing so, these acronyms or abbreviations will be voiced in full to readers. Please use this feature with caution. It is rare that we need to do this as most acronyms or abbreviations will automatically be voiced as intended, i.e. "TED Talks" be voiced as "Ted talks". As well, most texts will state what any acronyms or abbreviations stand for if it is not commonly used.
Follow the steps below to identify key acronyms or abbreviations that need clarification:
Mark As Acronymor
Mark as Abbreviationbutton
<abbr>tag around each occurrence of the word.
Apply for all occurrences of this word.
Pronounce the Acronym in Reader. Select this box if you want all occurrences of the word to be pronounced in full. In the output XML file, you will see
<acronym pronounce="yes">NNELS</acronym>. This means that every time the screen reader comes across this word, it will say the complete text, "National Network for Equitable Library Service", instead of saying it letter-by-letter, "N N E L S".
Abbreviation: An abbreviation is typically a shortened form of words used to represent the whole.
Examples: Dr. (Doctor), Prof. (Professor), St. (Street), Ave. (Avenue), cm (centimeters), vs. (versus)
Acronym: An acronym, technically, must spell out another word. It contains a set of initial letters from a phrase that usually form another word.
Examples: NASA (National Aeronautics and Space Administration), AIDS (acquired immune deficiency syndrome), gif (graphics interchange format)