If we insert notes correctly in Word, they will be converted nicely to DAISY XML. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted.
As you go through your text, you will need to insert the space for endnotes, and once you have prepared the space, you will need to copy and paste the book's endnotes into it.
If your book has notes, insert them as follows regardless of how they appear in the original source. Click here for a video tutorial!
Insertin the menu bar (MS Office 2010 Word: Under the
Referencestab, click the button for the pop-out menu in the
Footnotesarea. This will open the dialog window shown below.)
Footnotesand apply the following settings:
endnotes, placed at
end of document, in Arabic numerals (1,2,3…), and be
Findeither the next number, or
^#(which searches for any digit).
COMMAND + Option + E, and MS Office Word 2010 uses
ALT + CTRL + D. For more information about using and customizing keyboard shortcuts, click here.
Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps:
Endnote Text, a style that is built-in to Word.
There is also a method for viewing and editing one document in different places using Word's Split Screen feature. Click here for a video tutorial!
Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then:
ALT + CTRL + Swhich will open up a split screen
Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous numbering. This can become problematic when you are copy/pasting your endnotes over from your Notes document, as the numbering will of course not be the same, and you might get confused about where you are at. There are a few ways to deal with this issue:
Footnote and Endnotedialog, choose Restart each section for the Numbering
Layouttab and under
Breaks, select either Continuous or Next Page in the Section Breaks section. They will be deleted later so it does not matter which you choose)
Footnote and Endnotedialog, and set the Numbering to Continuous
When a Word document becomes a DAISY book, all notes will automatically convert to endnotes at the end of the document with continual numbering, regardless of how they are formatted in the Word document. For example, if you insert endnotes at the end of every chapter and the note numbering restarts every chapter in the Word document, the conversion process will move all of these notes to the end of the book and use continual numbering.
To decrease the errors encountered during DAISY conversion and playback, we ensure our e-text version of the book follows the DAISY format for notes (as in the instructions above).
Do not apply any additional formatting to the notes as this may cause issues with conversion to XML.
Q: Another ePub, another novel approach to Citing… Instead of using numbered notes, this book (Better Now: Six Big Ideas…) includes the phrase from the text that the citation is associated with. Could I insert endnotes in the appropriate places, so that this text is navigable? It is particularly confusing because the text in the citation section does not correspond exactly with the text in the body (e.g. "My remarks ended just shy of the five-minute mark" in the Citations section vs. "My remarks ended just shy of my allotted five minutes" in the text)
A: "A novel approach" is an appropriate euphemism :) Yes, whenever possible, we should stick with using the endnote approach as it's much more functional. So, like you say, we can insert a note reference in the appropriate place in-text. The note can then just contain the actual source information without the body text; for example: National Cable Satellite Corporation (C-SPAN). (2014). C-Span – International Health Care Models. www.c-span.org/video/?c4486943/cspan-international-health-care-models.
Q: Island of the Blue Foxes uses a style of endnotes that refers to page numbers instead of to endnote numbers. Because of this, should I retain the page numbers in the book? If so, this might be difficult because the ePub version does not note page separation.
A: We can insert the endnotes as usual, and keep the endnote content as is. As you say, the epub doesn't retain page numbers either, so there's no way of knowing where the page breaks are without consulting the print book.
Q: Just to add to the previous question about Island of the Blue Foxes: What if there are no numbered references to the end notes? They *only* reference the page number where it appears in the book…
A: I took at look at the Island of the Blue Foxes, and there appear to be no in-text notes at all in the book. If that's correct, then we can create a Notes section (H1) which contains the listing of the print notes (just as in the EPUB). This would be just Normal text with H2s for the chapter/section dividers. Does that make sense? Unfortunately we have to work with what the EPUB gives us, and some publishers do strange things.
Q: My current book has both endnotes and asterisk style footnotes. Can you suggest how I might deal with this?
A: We can handle the asterisk style footnotes (annotations) as if they are endnotes.