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public:nnels:cataloguing:add-subject-headings [2020/03/27 08:36] lilith |
public:nnels:cataloguing:add-subject-headings [2020/12/18 10:37] lilith [Adding subject headings to vendors' record sets with MarcEdit] |
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- | <note important> | ||
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====== Adding subject headings to vendors' | ====== Adding subject headings to vendors' | ||
- | NNELS implements | + | NNELS implements FAST and BISAC subject headings. This page provides instructions on how to add these subject headings to vendors' |
+ | |||
+ | Although some vendors' | ||
- | Although some vendors' | + | Download the [[https:// |
===== A. Batch search OCLC with ISBNs ===== | ===== A. Batch search OCLC with ISBNs ===== | ||
- | - Open the vendor's xml file in MarcEdit > MarcEditor. | + | - Open the vendors' xml file in MarcEdit > MarcEditor. |
- Save the xml file as mrk by adding the .mrk extension. | - Save the xml file as mrk by adding the .mrk extension. | ||
- Close the file and reopen it. (I have encountered quite often that edits don't get saved if I work directly with the renamed file. Closing and reopening seems to solve the problem.) | - Close the file and reopen it. (I have encountered quite often that edits don't get saved if I work directly with the renamed file. Closing and reopening seems to solve the problem.) | ||
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- Select ISBN in the dropdown menu, and click the search icon, which will create a mrc file. | - Select ISBN in the dropdown menu, and click the search icon, which will create a mrc file. | ||
- | ===== A. If vendors' | + | =====B. Prepare OCLC records===== |
- | ==== I. Eliminate all subject headings except LCSH in field 650 ==== | + | The preparation needed is included |
- | - Open MARCXML | + | |
- | - Save the xml file as mrk by adding the .mrk extension. | + | |
- | - Close the file and reopen it. (I have encountered quite often that edits don't get saved if I work directly with the renamed file. Closing and reopening seems to solve the problem.) | + | |
- | - Go to Tools > Add/Delete Field. | + | |
- | - Type " | + | |
- | - Now only LCSH remain in the records. Click Save. | + | |
- | ==== II. Fill in missing subject headings ==== | + | |
- | | + | - Open MarcEdit. |
- | - Enter 650. | + | - Go to MarcEditor. |
- | - Depending on the number of records missing subject headings: | + | - Go to Tools > Manage Tasks to open Task Manager. |
- | - if there are only one or two records, | + | - Click the dropdown menu of Manage Existing Tasks \\ {{: |
- | - note the Record Number | + | - Choose Import Selected Tasks. |
- | - go to Edit > Jump to... > Jump to Record...\\ {{: | + | - Navigate to the task file you downloaded earlier and import it. |
- | - enter the record | + | - Open the record |
- | - open Z39.50/SRU Client | + | - Go to Tools > Current Tasks and choose the task you just imported: '' |
- | - query OLUCWorldCat, | + | - You should get a Results screen with information on how many records |
- | - choose | + | - Save the file in .mrk extension. |
- | - save and repeat the steps to other items without subject headings. | + | |
- | - if there is a larger number of records | + | |
- | - go to File > Select Records for Edit | + | |
- | - put " | + | |
- | - click " | + | |
- | - follow B.I. to batch search OCLC for the missing 650. | + | |
+ | ===== C. Prepare vendors' | ||
+ | - Open the vendors' | ||
+ | - Repeat B.9 to B.11. | ||
- | ---- | + | ===== D. Merge OCLC and vendors' |
+ | We will merge two fields (650 and 946) of the two record sets we prepared in B. and C. to get all available LCSH and FAST subject headings. | ||
- | ===== B. If vendors' | ||
- | |||
- | - Open the newly created mrc file. | ||
- | - Repeat A.I to retain only LCSH. | ||
- | |||
- | ==== II. Merge vendors' | ||
- If the option of "Merge MARC records" | - If the option of "Merge MARC records" | ||
- Make sure both the Source File (vendors' | - Make sure both the Source File (vendors' | ||
- Name the Save File. | - Name the Save File. | ||
- | - Choose " | + | - Choose " |
- | - Enter " | + | - Enter "650" and "946" in Field List and check Merge Unique Items, click Process.\\ {{: |
- | - Repeat A.II to find and fill in missing subject headings. | + | |
+ | |||
+ | |||
+ | ===== E. Check missing subject headings ===== | ||
+ | - Go to Edit > Edit Shortcuts > Field Edits > Find Records Missing Field\\ {{: | ||
+ | - Enter 650. | ||
+ | - If the result is 0, your record set is ready. | ||
+ | - Otherwise, highlight the record and click '' | ||
+ | - Note the title and author (since we already did the OCLC search with ISBN, we will use title and author to search for missing subject headings). | ||
+ | - Open Z39.50/SRU Client in MarcEdit. | ||
+ | - Query OLUCWorldCat, | ||
+ | - Choose a record, click View Selected Record, locate the 650 field(s) that contain LCSH and/or FAST subject headings, | ||
+ | - Save and repeat the steps with other items without subject headings. | ||
+ | - When you are satisfied with all the records, go to File > Save As and add .xml as file extension. | ||
+ | |||
+ | Note: Although it is possible to do batch search in OCLC using title or author | ||
- | ---- | ||
- | ===== C. Some useful steps ===== | ||
- | ==== I. Task List ==== | ||
- | As A.I is likely to be a repeated task for different vendors' | ||
- | - Go to Marc Editor > Tools > Manage Tasks. | ||
- | - Select "New Task" in Task Actions dropdown menu. | ||
- | - Enter Task Name. | ||
- | - Select the task just created and choose "Edit Task" in Task Actions dropdown menu. | ||
- | - Repeat A.I.4 to A.I.5 to set up the new task. (You can ask the Content Coordinator for this specific Task List and import it using Tools > Manage Tasks > Manage Existing Tasks > Import Selected Tasks.) | ||
- | - Run task by going to Marc Editor, open the file to be worked on. Go to Tools > Current Tasks and select the corresponding task. | ||
- | ==== II. When ISBN isn't in 020$a ==== | + | ===== F. When ISBN isn't in 020$a ===== |
- | Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records only works with 020$a. In such cases, use Copy Field. | + | Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records only works with 020$a. In such cases, |
- Open the file in Marc Editor. Go to Tools > Copy Field. | - Open the file in Marc Editor. Go to Tools > Copy Field. | ||
- Put " | - Put " | ||
- | - Continue with B.II. | + | - Continue with D.4. |
- | - After the records are merged, delete | + | - After the records are merged, delete |
+ | - go to Tools > Add/Delete Field | ||
+ | - enter 020 in Field | ||
+ | - click '' | ||