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public:nnels:cataloguing:add-subject-headings [2020/03/27 12:44]
lilith [F. When ISBN isn't in 020$a] 		public:nnels:cataloguing:add-subject-headings [2024/03/14 17:05] (current)
robert.macgregor
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 ====== Adding subject headings to vendors' record sets with MarcEdit ====== ====== Adding subject headings to vendors' record sets with MarcEdit ======
-NNELS implements LCSH and FAST subject headings. This page provides instructions on how to add these subject headings to vendors' records before importing to Drupal.+NNELS implements FAST subject headings. This page provides instructions on how to add these subject headings to vendors' records before importing to Drupal.
  
-Although some vendors' record sets may have LCSH or FAST subject headings present, it is more efficient to carry out the following process to maximize the number of subject headings in our records.+Although some vendors' record sets may have FAST subject headings present, it is more efficient to carry out the following process to maximize the number of subject headings in our records.
  
 Download the [[https://marcedit.reeset.net/downloads | latest version of MarcEdit]] if you don't have it already. Download the [[https://marcedit.reeset.net/downloads | latest version of MarcEdit]] if you don't have it already.
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 =====B. Prepare OCLC records===== =====B. Prepare OCLC records=====
-The preparation needed is included in a task file that you are about to download. It includes several steps: move BISACSH from field 650 to a NNELS local field 946$a, delete all subject headings except LCSH and FAST. You only need to run the task file described below.+The preparation needed is included in a task file that you are about to download. It will delete all subject headings except FAST. You only need to run the task file described below.
  
-  - Download the {{ :public:nnels:cataloguing:add_lcsh_fast.txt |Add LCSH and FAST task file}} (right click the link and select "Save link as" to download).+  - Download the {{ :public:nnels:cataloguing:marcedit_task_keepfast.txt |Keep only 650 FAST task file}} (right click the link and select "Save link as" to download).
   - Open MarcEdit.   - Open MarcEdit.
   - Go to MarcEditor.   - Go to MarcEditor.
   - Go to Tools > Manage Tasks to open Task Manager.   - Go to Tools > Manage Tasks to open Task Manager.
-  - Click the dropdown menu of Manage Existing Tasks \\ {{:public:nnels:cataloguing:marcedit_importtask.png?650|}}+  - Click the dropdown menu of Manage Existing Tasks
   - Choose Import Selected Tasks.    - Choose Import Selected Tasks. 
   - Navigate to the task file you downloaded earlier and import it.   - Navigate to the task file you downloaded earlier and import it.
   - Open the record set you generated in step A.16 in MarcEditor.   - Open the record set you generated in step A.16 in MarcEditor.
-  - Go to Tools > Current Tasks and choose the task you just imported: ''Add LCSH and FAST''\\ {{:public:nnels:cataloguing:marcedit_task_addsh.png?650|}} +  - Go to Tools > Current Tasks and choose the task you just imported: ''Keep only 650 FAST'' 
-  - You should get a Results screen with information on how many records have been processed\\ {{:public:nnels:cataloguing:marcedit_task_addsh_result.png?650|}}+  - You should get a Results screen with information on how many records have been processed
   - Save the file in .mrk extension.   - Save the file in .mrk extension.
  
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 ===== D. Merge OCLC and vendors' record sets ===== ===== D. Merge OCLC and vendors' record sets =====
-We will merge two fields (650 and 946) of the two record sets we prepared in B. and C. to get all available LCSH and FAST subject headings.+We will merge field 650 of the two record sets we prepared in B. and C. to get all available FAST subject headings.
  
   - If the option of "Merge MARC records" isn't present in Tools dropdown menu, begin typing mer... in the search bar on the top right corner to call up the tool.\\  {{:public:nnels:cataloguing:marcedit_mergerecords.png?600|}}   - If the option of "Merge MARC records" isn't present in Tools dropdown menu, begin typing mer... in the search bar on the top right corner to call up the tool.\\  {{:public:nnels:cataloguing:marcedit_mergerecords.png?600|}}
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   - Name the Save File.   - Name the Save File.
   - Choose "020$a" for Merge method (see F. if 20$a isn't available in the vendors' record set).   - Choose "020$a" for Merge method (see F. if 20$a isn't available in the vendors' record set).
-  - Enter "650" and "946" in Field List and check Merge Unique Items, click Process.\\ {{:public:nnels:cataloguing:marcedit_task_addsh_merge.png?650|}}+  - Enter "650" in Field List and check Merge Unique Items, click Process.
  
  
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   - Open Z39.50/SRU Client in MarcEdit.   - Open Z39.50/SRU Client in MarcEdit.
   - Query OLUCWorldCat, using title or author, or a combination of both.   - Query OLUCWorldCat, using title or author, or a combination of both.
-  - Choose a record, click View Selected Record, locate the 650 field(s) that contain LCSH and/or FAST subject headings, and copy the field(s) to the corresponding vendors' record.+  - Choose a record, click View Selected Record, locate the 650 field(s) that contain FAST subject headings, and copy the field(s) to the corresponding vendors' record.
   - Save and repeat the steps with other items without subject headings.   - Save and repeat the steps with other items without subject headings.
   - When you are satisfied with all the records, go to File > Save As and add .xml as file extension.   - When you are satisfied with all the records, go to File > Save As and add .xml as file extension.
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 ===== F. When ISBN isn't in 020$a ===== ===== F. When ISBN isn't in 020$a =====
-Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records only works with 020$a. In such cases, the easiest is to use Copy Field instead of changing MarcEdit settings.+Some record sets may have the ISBNs in a different field, like 028$a, but Merge MARC records default only works with 020$a. In such cases, the easiest is to use Copy Field instead of changing MarcEdit settings.
   - Open the file in Marc Editor. Go to Tools > Copy Field.   - Open the file in Marc Editor. Go to Tools > Copy Field.
   - Put "028$a" in Source Field and "020$a" in Destination Field, click Process.   - Put "028$a" in Source Field and "020$a" in Destination Field, click Process.
public/nnels/cataloguing/add-subject-headings.1585338264.txt.gz · Last modified: 2020/03/27 12:44 by lilith

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