User Tools

You are here: start » public » nnels » cataloguing » compile-marc-from-marcedit
Trace:

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision 		Previous revision
public:nnels:cataloguing:compile-marc-from-marcedit [2019/12/13 10:08]
lilith 		public:nnels:cataloguing:compile-marc-from-marcedit [2021/05/03 13:19] (current)
farrah.little [Compiling a MARC record set using MarcEdit]
Line 1: Line 1:
-====== Export a MARC record set from MarcEdit ======+====== Compiling a MARC record set using MarcEdit ====== 
 + 
 +These instructions are for when we do **not** already have a MARC record set for the titles. If we already have a MARC record set to work from, see [[public:nnels:cataloguing:update-marc-records|Updating MARC record sets]]. 
 + 
   - Open MarcEdit (make sure you have the [[https://marcedit.reeset.net/downloads|latest version]])   - Open MarcEdit (make sure you have the [[https://marcedit.reeset.net/downloads|latest version]])
-  - Open Z39.50 Client in MarcEdit +  - Open the Z39.50 Client in MarcEdit 
-  - Query OLUCWorldCat database (Ask Content Coordinator for login information.)+  - Query the OLUCWorldCat database (ask the Content Coordinator for login information)
   - You can search by Title, Author, Subject, ISBN, ISSN, Record Number, and Raw (Adv.)    - You can search by Title, Author, Subject, ISBN, ISSN, Record Number, and Raw (Adv.) 
   - There are two ways to search the database:   - There are two ways to search the database:
Line 10: Line 14:
 ---- ----
 ===== a. Batch search ===== ===== a. Batch search =====
-Batch search is used for retrieving multiple records. As the purpose is to create record sets of specific items, Title, Author, and ISBN would provide more relevant hits +Batch search is used for retrieving multiple records. As the purpose is to create record sets of specific items, the Title, Author, and ISBN would provide more relevant hits. 
-  - Prepare a txt file with a list of ISBNs, Titles, or Authors. Separate individual item by line break\\ {{:public:nnels:cataloguing:marcedit_exportrecordset_txtfile.png?600|}}+  - Prepare a text (.txt) file with a list of ISBNs, Titles, or Authors. Separate individual items using line breaks\\ {{:public:nnels:cataloguing:marcedit_exportrecordset_txtfile.png?600|}}
   - Check Batch Search   - Check Batch Search
-  - Choose the search index +  - Choose the search index, for example "Author" 
-  - Open the txt file+  - Open the text file
   - Name the file to be exported   - Name the file to be exported
   - Click the search icon\\ {{:public:nnels:cataloguing:marcedit_exportxml_batchsearch.png?600|}}   - Click the search icon\\ {{:public:nnels:cataloguing:marcedit_exportxml_batchsearch.png?600|}}
   - Open MarcEditor   - Open MarcEditor
-  - Retrieve the saved file+  - Open the saved file
   - Examine the records   - Examine the records
   - With batch search, unwanted records may be included   - With batch search, unwanted records may be included
-  - If there are multiple records of the same item, select one that looks nice and clean and includes a 520 (summary) field. It's best to use a record for the print version of the title as opposed to the ebook version (as ebook records include lots of extraneous and irrelevant metadata)+  - If there are multiple records of the same item, select one that looks nice and clean and includes a 520 (summary) field
   - Erase unwanted records (highlight the whole record and click delete; each record is separated by an empty line) and add necessary information   - Erase unwanted records (highlight the whole record and click delete; each record is separated by an empty line) and add necessary information
   - You'll need to add in key metadata that's missing (i.e. field 520 summary and field 655 NNELS genre terms)   - You'll need to add in key metadata that's missing (i.e. field 520 summary and field 655 NNELS genre terms)
     - for 520, find the right paragraph in the record (the fields are usually organized in ascending order), press enter to get to a new line, and type "=520" followed by 2 spaces, and then type "\\$a" and paste the summary you have (no space between "$a" and the summary)     - for 520, find the right paragraph in the record (the fields are usually organized in ascending order), press enter to get to a new line, and type "=520" followed by 2 spaces, and then type "\\$a" and paste the summary you have (no space between "$a" and the summary)
-    - for 655, find the right paragraph in the record, press enter to get to a new line, and type "=655" followed by 2 spaces, and then type "\4$a" and type the NNELS genre term (no space between "$a" and the term. If there are more than one term, add a new 655 entry and repeat the same +    - for 655, find the right paragraph in the record, press enter to get to a new line, and type "=655" followed by 2 spaces, and then type "\4$a" and type the NNELS genre term (no space between "$a" and the term. If there is more than one term, add a new 655 entry and repeat the same 
   - When you are satisfied with all the records, go to File > Save As and add .xml as file extension   - When you are satisfied with all the records, go to File > Save As and add .xml as file extension
   - You can also save the file from the beginning and do so regularly to avoid possible data loss. It is advisable to use .mrk format during editing, and at the end save it as .xml also   - You can also save the file from the beginning and do so regularly to avoid possible data loss. It is advisable to use .mrk format during editing, and at the end save it as .xml also
Line 31: Line 35:
 ---- ----
 ===== b. Individual search ===== ===== b. Individual search =====
-You can also search individual item one by one, or combine different indices, such as Author and Title. (However, the operator “Not” doesn’t seem to work.)+You can also search for books on an individual basis, or combine different indices, such as Author and Title. However, the operator “Not” doesn’t seem to work.
   - In the Z39.50 Client window, choose the index or indices, and type in your search and select the operator\\ {{:public:nnels:cataloguing:marcedit_exportxml_individualsearch.png?600|}}    - In the Z39.50 Client window, choose the index or indices, and type in your search and select the operator\\ {{:public:nnels:cataloguing:marcedit_exportxml_individualsearch.png?600|}} 
   - Highlight the record you would like to view and then click "View Selected Record"   - Highlight the record you would like to view and then click "View Selected Record"
-  - Select the record from the hits (choose one that looks nice and clean and includes a 520 (summary) field. It's best to use a record for the print version of the title as opposed to the ebook version (as ebook records include lots of extraneous and irrelevant metadata)+  - Select the record from the hits (choose one that looks nice and clean and includes the 520 summary field)
   - Before downloading the chosen record, go to Preferences (you can access it on the app homepage of MarcEdit)\\ \\ {{:public:nnels:cataloguing:marcedit_exportxml_home.png?600|}}   - Before downloading the chosen record, go to Preferences (you can access it on the app homepage of MarcEdit)\\ \\ {{:public:nnels:cataloguing:marcedit_exportxml_home.png?600|}}
   - Go to the tab Z39.50 Option \\ {{:public:nnels:cataloguing:marcedit_exportxml_appendfiles.png?600|}}   - Go to the tab Z39.50 Option \\ {{:public:nnels:cataloguing:marcedit_exportxml_appendfiles.png?600|}}
Line 48: Line 52:
 ---- ----
  
-To upload this MARC XML record set to Drupal, continue on to [[public:nnels:publishing:upload-marcxml|Uploading a MARC XML record set]].+To upload this MARC XML record set to Drupal, continue on to [[nnels:documentation:content:publishing:upload-marcxml|Uploading a MARC XML record set]].
public/nnels/cataloguing/compile-marc-from-marcedit.1576260484.txt.gz · Last modified: 2019/12/13 10:08 by lilith

Page Tools

BC Libraries Coop wiki

Site Tools