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public:nnels:cataloguing:merge-duplicate-records [2019/03/06 08:04] farrah.little |
public:nnels:cataloguing:merge-duplicate-records [2019/03/07 07:06] farrah.little |
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Over time, multiple records have popped up for the same title. We need to ensure all the files for a title are in a single record. Here's how to merge all files for a title into 1 record: | Over time, multiple records have popped up for the same title. We need to ensure all the files for a title are in a single record. Here's how to merge all files for a title into 1 record: | ||
- | - Go to the Duplicates: Titles view in Drupal | + | - Go to the [[https:// |
- For example, you might see 4 files that are the same book. 3 of these files might have the same Nid, meaning they are located on the same record page. But 1 file might have a different Nid, so be on a different record page. In this case, we might decide to transfer that 1 file to the same record page where the other 3 files are located. Make sense? | - For example, you might see 4 files that are the same book. 3 of these files might have the same Nid, meaning they are located on the same record page. But 1 file might have a different Nid, so be on a different record page. In this case, we might decide to transfer that 1 file to the same record page where the other 3 files are located. Make sense? | ||
- Select all of the files that are the same book (check the title and author fields to ensure they' | - Select all of the files that are the same book (check the title and author fields to ensure they' | ||
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- In the '' | - In the '' | ||
- Click '' | - Click '' | ||
- | - Click '' | + | - Click '' |
- | - You should be taken back to the main page/view where you'll see a message that the transfer has been successful. :) | + | |
- You'll want to double-check that the new record, which now contains all the files (Nid 75111 in our example above), also contains all the good data. Before we delete the old record, make sure any relevant genre and subject terms and collection tags also exist on the record we're going to keep. If you need to add any data into the new record then you can do so manually. | - You'll want to double-check that the new record, which now contains all the files (Nid 75111 in our example above), also contains all the good data. Before we delete the old record, make sure any relevant genre and subject terms and collection tags also exist on the record we're going to keep. If you need to add any data into the new record then you can do so manually. | ||
+ | - Delete the old record(s) (which should have 0 files), by selecting it and then clicking the '' | ||
+ | - Click '' |