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public:nnels:cataloguing:metadata-cleanup [2019/07/08 01:54] farrah.little ↷ Page name changed from public:nnels:cataloguing:accessibility to public:nnels:cataloguing:metadata-cleanup |
public:nnels:cataloguing:metadata-cleanup [2020/02/28 13:32] robert.macgregor [1 Basic Details] |
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+ | =====Fixing a Record in Drupal Step by Step===== | ||
+ | |||
+ | These fields are all mandatory. | ||
+ | |||
+ | Select a Record Set to work on. Refer to the [[public: | ||
+ | |||
+ | ====1 Basic Details==== | ||
+ | |||
+ | ===1.1 Title=== | ||
+ | |||
+ | This is the only entry that needs to be looked at. | ||
+ | |||
+ | *Leave articles (the, a, an) at the front of the title. | ||
+ | *Only capitalize the first word of the title and proper names. | ||
+ | *Use a colon to separate any subtitle from the title (space, colon, space). | ||
+ | |||
+ | |||
+ | |||
+ | ====2 Creators / Contributors==== | ||
+ | |||
+ | This information should already be in the record, but it needs to be looked at quickly to make sure it is actually there, and is in the right format. | ||
+ | |||
+ | ===2.1 Creator=== | ||
+ | |||
+ | This is the author, authors, or entity that created the item. | ||
+ | |||
+ | *Each author should have his or her own field, not all in the same box. | ||
+ | *The format is Last name, First name. Ex: Tolkien, J.R.R. | ||
+ | *If the author uses a single name, use that. Ex: Madonna | ||
+ | *If the author is a pseudonym use that. Ex: Galbraith, Robert | ||
+ | *If the item is a collection of short stories, it is sufficient to put in the editor' | ||
+ | *Some items are created by non-human entities, like corporations. | ||
+ | *The OCLC website (discussed below) includes authorship - so this might clear up any confusion if their is any. | ||
+ | |||
+ | ===2.2 DC Contributor=== | ||
+ | |||
+ | This is a contributor who is not the author. | ||
+ | |||
+ | *The same rules that applied to Creator apply here. | ||
+ | |||
+ | |||
+ | ====3 Subjects / Descriptors==== | ||
+ | |||
+ | ===3.1 Subject=== | ||
+ | |||
+ | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: [[http:// | ||
+ | |||
+ | *Search by title. | ||
+ | *When searching OCLC, the item may not appear if the title we have includes series information. | ||
+ | *Sometimes the subtitle won't be in OCLC, so you won't get any results. | ||
+ | *Some special characters will interfere with your OCLC search. | ||
+ | *After you find the title, click on it and scroll down to FAST Subject Headings. | ||
+ | *Copy and paste each Heading into the Subject field - separate each one with a comma. | ||
+ | *If the Heading contains a comma, then it must be enclosed in quotation marks. | ||
+ | *The Usage Count tells you how many libraries use each particular heading. | ||
+ | *If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | ||
+ | |||
+ | ===3.2 Audience=== | ||
+ | |||
+ | Select the age group that the item is for - it is a drop-down menu. | ||
+ | |||
+ | *Only use Juvenile, Adolescent, or Adult. | ||
+ | *Juvenile - for children' | ||
+ | *Adolescent - for young adult material (teenagers). | ||
+ | *Adult - for adult material. | ||
+ | *Sometimes it isn't entirely clear which one to use - there is crossover, especially in Juvenile and Adolescent. | ||
+ | *The abstract should give you an idea of who the audience is. | ||
+ | *If you know authors, then they should give you an idea as well (especially children and teen authors). | ||
+ | *At the bottom of the OCLC page for the item, there are links to WorldCat pages for them - these will often have useful information about audience. | ||
+ | *Other sources are: Google and Goodreads. | ||
+ | |||
+ | ===3.3 Abstract=== | ||
+ | |||
+ | This is the item summary. | ||
+ | |||
+ | *If the abstract is empty or isn't right, find a summary and copy and paste it in. Amazon, WorldCat, Goodreads, and the publisher' | ||
+ | *After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | ||
+ | |||
+ | ===3.4 Language (Item)=== | ||
+ | |||
+ | This is generally fine. Items that aren't in English may have to have their language properly selected. | ||
+ | |||
+ | |||
+ | ====4 Genre / Formats==== | ||
+ | |||
+ | Both of these fields needs to be set. | ||
+ | |||
+ | ===4.1 Literary Format=== | ||
+ | |||
+ | Only one category can be picked. | ||
+ | |||
+ | *Only use Non-fiction, | ||
+ | *Don't use the other formats. | ||
+ | *Non-fiction and Fiction should be obvious. | ||
+ | *Comic strip is for comics and graphic novels. | ||
+ | *Drama is for plays. | ||
+ | *Short story is for a single short story or a collection of short stories. | ||
+ | *Poetry is for poetry collections. | ||
+ | |||
+ | ===4.2 Genre=== | ||
+ | |||
+ | This field only needs one entry, but can have as many as necessary separated by a comma. | ||
+ | |||
+ | *Here is a list of Genre terms with descriptions: | ||
+ | *It is important to ONLY use those terms. | ||
+ | *There are terms specifically for Non-fiction, | ||
+ | *Most times a single genre is fine, sometimes multiple genres are better. | ||
+ | *There are genre terms that should be added to describe the form or type of the item in addition to what it's about. | ||
+ | *There are genre terms that signify special content that should be added as needed. | ||
+ | *Canadian genre terms are for book by Canadian authors or about Canadian subjects. | ||
+ | *Special genres should be added redundantly. | ||
+ | |||
+ | Genre tips: | ||
+ | |||
+ | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | ||
+ | *Biographies and autobiographies coves memoirs as well as biographies. | ||
+ | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | ||
+ | *Young adult items should be treated like adult books, in that they should get full genre treatment. | ||
+ | *Picture books are specifically for children' | ||
+ | *If unsure, picture books can be identified in the WorldCat description - they are often around 30 pages long, the pages are unnumbered, are illustrated, | ||
+ | *If you can't figure out the genre, or it doesn' | ||
+ | |||
+ | =====General tips===== | ||
+ | |||
+ | *Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Ignore this for now: ==== | ||
+ | |||
+ | ====== How to Clean Up Book Metadata in Drupal | ||
+ | |||
+ | - Login at https:// | ||
+ | - Once you login, you should see a link called '' | ||
+ | - Click on '' | ||
+ | - You can change the search criteria to only display books that are missing any or all of: subjects, summaries, genres, literary format, and audience. | ||
+ | - **Select a Record Set** to work on. Refer to the [[public: | ||
+ | - Click on the '' | ||
+ | - This will take you to the book record. The two tabs that are of most concern are '' | ||
+ | - You want to check that there’s data in all of these fields: | ||
+ | - **Genre** - the terms must be separated by commas; select Genre terms from the [[public: | ||
+ | - **Literary Format** - select one from the drop-down menu | ||
+ | - **Subject** - use FAST headings (below); the subject terms must be separated by commas; if the term contains commas then it must be surrounded by double quotation marks | ||
+ | - **Audience** - select one from the drop-down menu (except " | ||
+ | - **Abstract** - you can copy and paste from Amazon, WorldCat, or the publisher’s website; clear all formatting when done (highlight text and click that white eraser icon) | ||
+ | - Other fields to check data for: | ||
+ | - Click on the '' | ||
+ | - Click on the '' | ||
+ | ===== Assigning Genres ===== | ||
+ | |||
+ | Select from the genre terms found on [[public: | ||
+ | |||
+ | ===== Assigning Subject Keywords ===== | ||
+ | |||
+ | [[http:// | ||
+ | |||
+ | Use OCLC Classify to help you assign subject keywords to books. Use the **FAST Subject Headings**. | ||
+ | |||
+ | For example, the [[http:// | ||
+ | |||
+ | ===== Assigning Data to Other Fields===== | ||
+ | |||
+ | For assigning missing audience, literary format, and other metadata to NNELS records, we recommend using the following resources to help you out: | ||
+ | |||
+ | * [[http:// | ||
+ | * Public library catalogues, i.e. [[https:// | ||
+ | * Evergreen - you can search for a title in Evergreen and view the MARC records created by many other libraries | ||
+ | |||
+ | ---- | ||
+ | |||