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public:nnels:cataloguing:metadata-cleanup [2019/01/16 13:02] robert.macgregor |
public:nnels:cataloguing:metadata-cleanup [2023/09/20 09:34] (current) robert.macgregor |
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- | ====== How to Clean Up Book Metadata | + | =====Fixing a Record |
- | - Login at https:// | + | ====Logging In and Selecting Records to Edit==== |
- | - Once you login, you should see a link called '' | + | |
- | - Click on '' | + | |
- | - You can change the search criteria to only display books that are missing any or all of: subjects, summaries, genres, literary format, and audience. | + | |
- | - **Select a Record Set** to work on. Refer to the [[public: | + | |
- | - Click on the '' | + | |
- | - This will take you to the book record. The two tabs that are of most concern are '' | + | |
- | - You want to check that there’s data in all of these fields: | + | |
- | - **Genre** - the terms must be separated by commas; select Genre terms from the [[public: | + | |
- | - **Literary Format** - select one from the drop-down menu | + | |
- | - **Subject** - use FAST headings (below); the subject terms must be separated by commas; if the term contains commas then it must be surrounded by double quotation marks | + | |
- | - **Audience** - select one from the drop-down menu (except " | + | |
- | - **Abstract** - you can copy and paste from Amazon, WorldCat, or the publisher’s website; clear all formatting when done (highlight text and click that white eraser icon) | + | |
- | - Other fields to check data for: | + | |
- | - Click on the '' | + | |
- | - Click on the '' | + | |
- | ===== Assigning Genres ===== | + | |
- | Select from the genre terms found on [[public: | + | *Login at https:// |
+ | *Once you login, you should see a link called '' | ||
+ | *Click | ||
+ | **Select a Record Set* to work on. Refer to the [[public: | ||
+ | *Click on the '' | ||
- | ===== Assigning Subject Keywords ===== | + | ====Editing Records==== |
- | + | ||
- | [[http:// | + | |
- | + | ||
- | Use OCLC Classify to help you assign subject keywords to books. Use the **FAST Subject Headings**. | + | |
- | + | ||
- | For example, the [[http:// | + | |
- | + | ||
- | ===== Assigning Data to Other Fields===== | + | |
- | + | ||
- | For assigning missing audience, literary format, and other metadata to NNELS records, we recommend using the following resources to help you out: | + | |
- | + | ||
- | * [[http:// | + | |
- | * Public library catalogues, i.e. [[https:// | + | |
- | * Evergreen - you can search for a title in Evergreen and view the MARC records created by many other libraries | + | |
- | + | ||
- | ---- | + | |
- | + | ||
- | =====Fixing a Record in Drupal Step by Step===== | + | |
These fields are all mandatory. | These fields are all mandatory. | ||
+ | Select a Record Set to work on. Refer to the [[public: | ||
====1 Basic Details==== | ====1 Basic Details==== | ||
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*Only capitalize the first word of the title and proper names. | *Only capitalize the first word of the title and proper names. | ||
*Use a colon to separate any subtitle from the title (space, colon, space). | *Use a colon to separate any subtitle from the title (space, colon, space). | ||
- | *If the title has a reference to the series and it's position in the series, use " | + | |
====2 Creators / Contributors==== | ====2 Creators / Contributors==== | ||
- | This information should already be in the record, but it needs to be looked at quickly to make sure it is actually there, and is in the right format. | + | This information should already be in the record, but it needs to be looked at quickly to make sure it is actually there, and is in the right format. |
===2.1 Creator=== | ===2.1 Creator=== | ||
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*If the item is a collection of short stories, it is sufficient to put in the editor' | *If the item is a collection of short stories, it is sufficient to put in the editor' | ||
*Some items are created by non-human entities, like corporations. | *Some items are created by non-human entities, like corporations. | ||
- | *The OCLC website (discussed below) includes authorship - so this might clear up any confusion if their is any. | + | *The OCLC website (discussed below) includes authorship - so this might clear up any confusion if there is any. |
===2.2 DC Contributor=== | ===2.2 DC Contributor=== | ||
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These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: [[http:// | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: [[http:// | ||
+ | |||
+ | < | ||
*Search by title. | *Search by title. | ||
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*The Usage Count tells you how many libraries use each particular heading. | *The Usage Count tells you how many libraries use each particular heading. | ||
*If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | *If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | ||
+ | *If a record set comes with BISAC terms those should be kept. You can find a full list of terms on the BISAC website at [[https:// | ||
+ | *LCSH terms can be used if FAST terms are difficult to find, or at cataloguer' | ||
+ | |||
+ | === Indigenous Subject Headings === | ||
+ | |||
+ | Replace outdated subject headings with more up-to-date terminology pulled from one of the following sources: | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | |||
+ | Refer to the Greater Victoria Public Library' | ||
+ | |||
+ | Use the following guidelines when working with Indigenous subject headings: | ||
+ | * Use " | ||
+ | * In Canada, Indigenous refers to First Nations, Métis, and Inuit collectively. Use First Nations, Métis, or Inuit for materials about those groups specifically and individually. | ||
+ | * First Nations and Métis do not require a geographic qualifier for Canada, as those terms are only in use for people within Canada, but may have a geographic qualifier for provinces or cities. | ||
+ | * Inuit requires a geographic qualifier for Canada, as the term can also apply to peoples in Greenland and Alaska. | ||
+ | * " | ||
+ | * If materials identify people specifically as " | ||
+ | * Use the LCSH " | ||
+ | * Whenever possible, add a geographic subdivision, | ||
+ | |||
+ | The following are generalized workflow guidelines: | ||
+ | * Remove the most culturally inappropriate headings from the catalogue; term " | ||
+ | * Remove " | ||
+ | * If a name of an Indigenous group is not on any of the 3 lists above, the general guideline would be to search for the preferred form of the name as identified by the groups themselves or Indigenous reference sources (example would be to use Haudenosaunee, | ||
+ | * This also means if the preferred form of the name as identified by the group includes the term " | ||
+ | * In some cases, in order to use more appropriate terminology, | ||
+ | * Follow established rules in LC for geographic subdivisions ; example would be Indigenous peoples -- Civil Rights -- Canada or Indigenous peoples -- Canada -- Claims | ||
+ | * Be mindful when cataloguing items which use " | ||
+ | |||
===3.2 Audience=== | ===3.2 Audience=== | ||
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*If the abstract is empty or isn't right, find a summary and copy and paste it in. Amazon, WorldCat, Goodreads, and the publisher' | *If the abstract is empty or isn't right, find a summary and copy and paste it in. Amazon, WorldCat, Goodreads, and the publisher' | ||
+ | *Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | ||
+ | *Fix any spacing errors or missing punctuation or "& | ||
+ | *Replace any words or phrases in all caps with sentence case. Screen readers may read each letter rather than the entire word if in all caps. | ||
*After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | *After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | ||
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This is generally fine. Items that aren't in English may have to have their language properly selected. | This is generally fine. Items that aren't in English may have to have their language properly selected. | ||
- | |||
====4 Genre / Formats==== | ====4 Genre / Formats==== | ||
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Only one category can be picked. | Only one category can be picked. | ||
- | *Only use Non-fiction, | + | *Only use Non-fiction, |
*Don't use the other formats. | *Don't use the other formats. | ||
*Non-fiction and Fiction should be obvious. | *Non-fiction and Fiction should be obvious. | ||
- | *Comic strip is for comics and graphic novels. | ||
*Drama is for plays. | *Drama is for plays. | ||
*Short story is for a single short story or a collection of short stories. | *Short story is for a single short story or a collection of short stories. | ||
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This field only needs one entry, but can have as many as necessary separated by a comma. | This field only needs one entry, but can have as many as necessary separated by a comma. | ||
- | *Here is a list of Genre terms with descriptions: | + | *Here is a list of Genre terms with descriptions: |
*It is important to ONLY use those terms. | *It is important to ONLY use those terms. | ||
*There are terms specifically for Non-fiction, | *There are terms specifically for Non-fiction, | ||
- | *Most times a single genre is fine, sometimes multiple genres are better. | + | *Most times a single genre is fine, sometimes multiple genres are better. |
- | *There are genre terms that should be added to describe the form or type of the item in addition to what it's about. | + | *There are genre terms that should be added to describe the form or type of the item in addition to what it's about. |
*There are genre terms that signify special content that should be added as needed. | *There are genre terms that signify special content that should be added as needed. | ||
- | *Canadian genre terms are for book by Canadian authors or about Canadian subjects. | + | *Canadian genre terms are for books by Canadian authors or about Canadian subjects. |
- | *Special genres should be added redundantly. | + | |
- | Genre tips: | + | ===Genre tips=== |
- | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | + | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. |
- | *For autobiographies/memoirs, use both Autobiographies and Biographies. | + | *Biographies and autobiographies |
- | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | + | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. |
*Young adult items should be treated like adult books, in that they should get full genre treatment. | *Young adult items should be treated like adult books, in that they should get full genre treatment. | ||
*Picture books are specifically for children' | *Picture books are specifically for children' | ||
+ | *If unsure, picture books can be identified in the WorldCat description - they are often around 30 pages long, the pages are unnumbered, are illustrated, | ||
*If you can't figure out the genre, or it doesn' | *If you can't figure out the genre, or it doesn' | ||
- | |||
=====General tips===== | =====General tips===== | ||
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*Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | *Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | ||
+ | ====Fix invalid characters in Drupal==== | ||
+ | |||
+ | Sometimes when a record set is uploaded to Drupal there will be invalid characters (they will generally show up as a string of random nonsense characters). |