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public:nnels:cataloguing:metadata-cleanup [2020/02/28 13:44] robert.macgregor |
public:nnels:cataloguing:metadata-cleanup [2023/09/20 09:34] (current) robert.macgregor |
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*Once you login, you should see a link called '' | *Once you login, you should see a link called '' | ||
*Click on '' | *Click on '' | ||
- | **Select a Record Set* to work on. Refer to the [[public: | + | **Select a Record Set* to work on. Refer to the [[public: |
*Click on the '' | *Click on the '' | ||
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These fields are all mandatory. | These fields are all mandatory. | ||
- | Select a Record Set to work on. Refer to the [[public: | + | Select a Record Set to work on. Refer to the [[public: |
====1 Basic Details==== | ====1 Basic Details==== | ||
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These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: [[http:// | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from OCLC. The website is: [[http:// | ||
+ | |||
+ | < | ||
*Search by title. | *Search by title. | ||
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*The Usage Count tells you how many libraries use each particular heading. | *The Usage Count tells you how many libraries use each particular heading. | ||
*If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | *If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | ||
+ | *If a record set comes with BISAC terms those should be kept. You can find a full list of terms on the BISAC website at [[https:// | ||
+ | *LCSH terms can be used if FAST terms are difficult to find, or at cataloguer' | ||
+ | |||
+ | === Indigenous Subject Headings === | ||
+ | |||
+ | Replace outdated subject headings with more up-to-date terminology pulled from one of the following sources: | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | |||
+ | Refer to the Greater Victoria Public Library' | ||
+ | |||
+ | Use the following guidelines when working with Indigenous subject headings: | ||
+ | * Use " | ||
+ | * In Canada, Indigenous refers to First Nations, Métis, and Inuit collectively. Use First Nations, Métis, or Inuit for materials about those groups specifically and individually. | ||
+ | * First Nations and Métis do not require a geographic qualifier for Canada, as those terms are only in use for people within Canada, but may have a geographic qualifier for provinces or cities. | ||
+ | * Inuit requires a geographic qualifier for Canada, as the term can also apply to peoples in Greenland and Alaska. | ||
+ | * " | ||
+ | * If materials identify people specifically as " | ||
+ | * Use the LCSH " | ||
+ | * Whenever possible, add a geographic subdivision, | ||
+ | |||
+ | The following are generalized workflow guidelines: | ||
+ | * Remove the most culturally inappropriate headings from the catalogue; term " | ||
+ | * Remove " | ||
+ | * If a name of an Indigenous group is not on any of the 3 lists above, the general guideline would be to search for the preferred form of the name as identified by the groups themselves or Indigenous reference sources (example would be to use Haudenosaunee, | ||
+ | * This also means if the preferred form of the name as identified by the group includes the term " | ||
+ | * In some cases, in order to use more appropriate terminology, | ||
+ | * Follow established rules in LC for geographic subdivisions ; example would be Indigenous peoples -- Civil Rights -- Canada or Indigenous peoples -- Canada -- Claims | ||
+ | * Be mindful when cataloguing items which use " | ||
+ | |||
===3.2 Audience=== | ===3.2 Audience=== | ||
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*Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | *Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | ||
*Fix any spacing errors or missing punctuation or "& | *Fix any spacing errors or missing punctuation or "& | ||
+ | *Replace any words or phrases in all caps with sentence case. Screen readers may read each letter rather than the entire word if in all caps. | ||
*After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | *After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | ||
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This is generally fine. Items that aren't in English may have to have their language properly selected. | This is generally fine. Items that aren't in English may have to have their language properly selected. | ||
- | |||
====4 Genre / Formats==== | ====4 Genre / Formats==== | ||
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Only one category can be picked. | Only one category can be picked. | ||
- | *Only use Non-fiction, | + | *Only use Non-fiction, |
*Don't use the other formats. | *Don't use the other formats. | ||
*Non-fiction and Fiction should be obvious. | *Non-fiction and Fiction should be obvious. | ||
- | *Comic strip is for comics and graphic novels. | ||
*Drama is for plays. | *Drama is for plays. | ||
*Short story is for a single short story or a collection of short stories. | *Short story is for a single short story or a collection of short stories. | ||
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This field only needs one entry, but can have as many as necessary separated by a comma. | This field only needs one entry, but can have as many as necessary separated by a comma. | ||
- | *Here is a list of Genre terms with descriptions: | + | *Here is a list of Genre terms with descriptions: |
*It is important to ONLY use those terms. | *It is important to ONLY use those terms. | ||
*There are terms specifically for Non-fiction, | *There are terms specifically for Non-fiction, | ||
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*There are genre terms that should be added to describe the form or type of the item in addition to what it's about. | *There are genre terms that should be added to describe the form or type of the item in addition to what it's about. | ||
*There are genre terms that signify special content that should be added as needed. | *There are genre terms that signify special content that should be added as needed. | ||
- | *Canadian genre terms are for book by Canadian authors or about Canadian subjects. | + | *Canadian genre terms are for books by Canadian authors or about Canadian subjects. |
- | *Special genres should be added redundantly. | + | |
- | Genre tips: | + | ===Genre tips=== |
*Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | ||
- | *Biographies and autobiographies | + | *Biographies and autobiographies |
- | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | + | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. |
*Young adult items should be treated like adult books, in that they should get full genre treatment. | *Young adult items should be treated like adult books, in that they should get full genre treatment. | ||
*Picture books are specifically for children' | *Picture books are specifically for children' | ||
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*Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | *Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | ||
+ | |||
+ | ====Fix invalid characters in Drupal==== | ||
+ | |||
+ | Sometimes when a record set is uploaded to Drupal there will be invalid characters (they will generally show up as a string of random nonsense characters). |