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public:nnels:cataloguing:oclc:upload-marc-to-oclc [2020/01/31 13:41]
lilith
public:nnels:cataloguing:oclc:upload-marc-to-oclc [2023/02/22 12:27] (current)
robert.macgregor
Line 52: Line 52:
  
 ---- ----
-=====Check Reports===== +======Check Reports====== 
-After the file upload, it will usually take OCLC 48 hours to processed it. To check the reports: +After the file upload, it will usually take OCLC 48 hours to process it. If the Reports are present, then it means the upload was successful. To check the reports: 
-  - Log in [[https://natlnetwkforequitablelibsrv.share.worldcat.org/wms/cmnd/dashboard|OCLC WorldShare]] +  - Log into [[https://natlnetwkforequitablelibsrv.share.worldcat.org/wms/cmnd/dashboard|OCLC WorldShare]] 
-  - Go to Metadata > My Files > Downloads > Records and Reports, and choose ''Filter by'' "Reports"\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare01.png?650|}}+  - Go to Metadata > My Files > Downloads > Records and Reports, and choose ''Filter by'' ''Reports''\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare01.png?650|}}
   - If the file has been processed, you will see the reports available for download   - If the file has been processed, you will see the reports available for download
-  - Download the text files and open them in Excel, consult [[https://help.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Understand_reports/emailed/data_sync#Bibliographic_Record_Processing_Exception_Summary|OCLC Data sync reports]] for instructions on how to read them+  - Download the text files and open them in Excel, consult [[https://help.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Understand_reports/emailed/data_sync#Bibliographic_Record_Processing_Exception_Summary|OCLC Data sync reports]] and/or [[https://help.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Understand_reports/MyFiles/My_Files_reports|My Files reports]] for instructions on how to read them
   - If there are errors listed in one of the reports, read the following section   - If there are errors listed in one of the reports, read the following section
  
-=====Edit Uploaded Records in WorldShare=====+======Edit Uploaded Records in WorldShare======
 If there are only a few records with error, it is easy to edit them in WorldShare.  If there are only a few records with error, it is easy to edit them in WorldShare. 
   - In the following example, there is an error in field 040$b\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare02.png?650|}}   - In the following example, there is an error in field 040$b\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare02.png?650|}}
   - Note the OCLC call numbers in the report   - Note the OCLC call numbers in the report
-  - Log in [[https://natlnetwkforequitablelibsrv.share.worldcat.org/wms/cmnd/dashboard|OCLC WorldShare]]+  - Log into [[https://natlnetwkforequitablelibsrv.share.worldcat.org/wms/cmnd/dashboard|OCLC WorldShare]]
   - Go to Metadata > Record Manager and enter the OCLC number in ''Term(s)'' to look for the record\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare03.png?650|}}   - Go to Metadata > Record Manager and enter the OCLC number in ''Term(s)'' to look for the record\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare03.png?650|}}
   - Once the record is retrieved, click ''Actions'' and choose ''View/Edit Metadata''   - Once the record is retrieved, click ''Actions'' and choose ''View/Edit Metadata''
   - Go to the corresponding field, in this case 040, and make the correction. In this example, we replace "jap" with "jpn" in subfield $b\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare04.png?650|}}   - Go to the corresponding field, in this case 040, and make the correction. In this example, we replace "jap" with "jpn" in subfield $b\\ {{:public:nnels:cataloguing:oclc:oclc_worldshare04.png?650|}}
-  - When you are done, click ''Save'' and choose "Replace Bibliographic Records"+  - When you are done, click ''Save'' and choose ''Replace Bibliographic Records'' 
 + 
 +======See this page for instructions on how to fix unresolved records====== 
 + 
 +Go to this OCLC link and scroll to the bottom where it says, "Fix unresolved records through WorldShare Record Manager" 
 + 
 +[[https://help.oclc.org/Metadata_Services/WorldShare_Collection_Manager/Data_sync_collections/Reference/WorldCat_data_sync_collections_Process_records_in_WorldCat_Staging?sl=en]] 
 + 
 +---- 
 + 
 +======Past Uploads====== 
 +Please keep a record of each upload. Note the filename for preparing next upload. For example, to prepare for the next upload after the one on September 11, 2020, you should follow the filename and export from Drupal the new records added on/after September 4, 2020. 
 + 
 +^Upload Date    ^No. of records    ^Filename  ^Note ^ 
 +|2019-01-27 | 37,926  | 1031295.CANEL.20190127.mrc| 
 +|2020-01-24 | 1,776  |1031295.CANEL.20200222.mrc| error in filename, next export starts from Jan. 22, 2020 | 
 +|2020-07-24 |38 |1031295.CANEL.20200724.mrc| exporter error | 
 +|2020-09-11|2,391 |1031295.CANEL.20200904.mrc| 
 +|2021-03-26|4,751|1031295.CANEL.20210326.mrc| | 
 +|2021-08-30|8,499|1031295.CANEL.20210830.mrc| may be duplicates from 2020-03-26 to 2021-03-26 | 
 +|2022-03-18|2,671|1031295.CANEL.20220318.mrc| | 
 +|2023-02-09|6,269|1031295.CANEL.20230209.mrc| | 
 + 
 + 
  
  
public/nnels/cataloguing/oclc/upload-marc-to-oclc.1580506860.txt.gz · Last modified: 2020/01/31 13:41 by lilith