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Footnotes / Endnotes

If we insert notes correctly in Word, they will be converted nicely to DAISY XML. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted.

Inserting Notes

If your book has notes, insert them as follows regardless of how they appear in the original source.

  1. Go to Insert in the menu bar (MS Office 2010 Word: Under the References tab, click the button for the pop-out menu in the Footnotes area. This will open the dialog window shown below.)
  2. Select Footnotes
  3. Ensure your settings are as shown in the image below. All notes must be endnotes and be placed at end of document and be continuous.
  4. Do not create a new heading for the notes section. A heading before the section break will not be associated with the content after the section break. A heading 1 section called Notes will be created directly in the XML.

After ensuring that your endnote settings are correct, be sure to save your time by using the keyboard shortcut for inserting Endnotes! Word for Mac uses COMMAND + Option + E, and MS Office Word 2010 uses ALT + CTRL + D. For more information about using and customizing keyboard shortcuts, click here.

Word to DAISY XML

When a Word document becomes a DAISY book, all notes will automatically convert to endnotes at the end of the document with continual numbering, regardless of how they are formatted in the Word document. For example, if you insert endnotes at the end of every chapter and the note numbering restarts every chapter in the Word document, the conversion process will move all of these notes to the end of the book and use continual numbering.

To decrease the errors encountered during DAISY conversion and playback, we ensure our e-text version of the book follows the DAISY format for notes (as in the instructions above).

Do not apply any additional formatting to the notes as this may cause issues with conversion to XML.

public/nnels/etext/notes.1530213155.txt.gz · Last modified: 2018/06/28 12:12 by leah.brochu