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public:nnels:etext:pa-outline-expectations [2022/10/25 09:23]
rachel.osolen [Job Outline] 		public:nnels:etext:pa-outline-expectations [2023/11/27 11:37] (current)
rachel.osolen
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 ====== Job Outline and Expectations ====== ====== Job Outline and Expectations ======
- 
-<note warning>The vacation and personal day section will be updated for full-time staff once we receive that information.</note> 
  
 This section covers the basic Job Outline and Expectations for Production Assistants, as well as details on the Probation and Training period. This section covers the basic Job Outline and Expectations for Production Assistants, as well as details on the Probation and Training period.
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 =====Job Outline===== =====Job Outline=====
  
-A Production Assistant is to work 15 or 30 hours per week, depending on their contract.+A Production Assistant is to work 30 hours per week. 
 + 
 +The Production Assistant will use their own laptop along with a current and updated version of Microsoft Word. It is the Production Assistant's responsibility to ensure that they are using the latest software on a reliable computer. 
 + 
 +Your work duties will be divided as follows: 
 +  * 20 hours on eText Production 
 +  * 10 hours on MP3 to DAISY 
 +  * Content as needed (around 5 hours a month for CELA and ABC) 
 + 
 +Content development work: 
 +  * [[nnels:documentation:content:exchange-agreements:cela|CELA File Exchange]]: aim to select 5 titles a month. Remember to contact the Production Coordinator when you finish each batch of selection. 
 +  * [[nnels:documentation:content:abc|ABC Selection]]: aim to select 5 titles a month. Remember to contact the Production Coordinator when you finish each batch of selection. 
 +  * Purchasing: For more information go to [[nnels:documentation:content:collection-policy:how_to_select_titles_for_purchasing|Selecting Titles for Purchase]]. 
 +  * [[public:nnels:cataloguing:metadata-cleanup:|Metadata Cleanup]]: When you have no other content work to do, or are waiting on Production work, you can work on this! 
 +  * Other projects as assigned 
 + 
 +<note>If you have any issues accessing any of these pages, please contact the Production Coordinator.</note> 
 + 
 +====Production Expectations====
  
 The main duty of this position is to produce books that are in accessible formats. The Production Assistant will reformat converted ebooks in Microsoft Word as outlined in this [[public:nnels:etext:start|eText Wiki]], and with the direct guidance and support of the Production Coordinator. The main duty of this position is to produce books that are in accessible formats. The Production Assistant will reformat converted ebooks in Microsoft Word as outlined in this [[public:nnels:etext:start|eText Wiki]], and with the direct guidance and support of the Production Coordinator.
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 It is also expected that the Production Assistants regularly check the queue to see if any new Urgent tickets have been added. It is also expected that the Production Assistants regularly check the queue to see if any new Urgent tickets have been added.
 +
 +When taking your next patron request, please start with the oldest and work your way through to the newest. If you need help identifying which ones are oldest, please ask the Production Coordinator.
 +
 +Some Award tickets will need to be converted into two formats for the same title (i.e. an MP3 to DAISY, and EPUB conversion). When you take one of these tickets there will be a comment in the ticket that both formats need to be converted. The documents for the EPUB conversion will be in Cyberduck, and the link to the MP3 will be in the comment section of the ticket. If you need assistance with this, please ask the Production Coordinator.
  
 You should finish a ticket before taking another one, unless otherwise directed by the Production Coordinator. You should finish a ticket before taking another one, unless otherwise directed by the Production Coordinator.
  
-Sometimes a ticket will be assigned to you by the Supervisor.+Sometimes a ticket will be assigned to you by the Supervisor. The Supervisor will also send out regular email updates on production priorities for Awards.
  
 A Production Assistant should aim to have only 2-3 tickets maximum at any given time. This helps avoid burnout and workload piling up. A Production Assistant should aim to have only 2-3 tickets maximum at any given time. This helps avoid burnout and workload piling up.
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 <note>All tickets assigned to Production Assistants by the Production Coordinator take priority over all other work. The Production Coordinator may also assign specific deadlines to titles.</note> <note>All tickets assigned to Production Assistants by the Production Coordinator take priority over all other work. The Production Coordinator may also assign specific deadlines to titles.</note>
  
-The Production Assistant will use their own laptop along with a current and updated version of Microsoft Word. [[https://ualberta.onthehub.com/WebStore/ProductsByMajorVersionList.aspx?cmi_cs=1&cmi_mnuMain=70eccc40-3868-e311-93f8-b8ca3a5db7a1|UAlberta Hub]] offers free 365 to students that can be downloaded directly to their computer. It is the Production Assistant's responsibility to ensure that they are using the latest software on a reliable computer.+<note>Other projects **may** be assigned to the Production Assistant at the discretion of the Production Coordinator. If this occurs, the Production Coordinator will communicate the project outcome and expectations within the Production Assistant's current workflow. These projects will be part of their contracted hours, and the Production Assistant will not be paid any additional amount for these projects.</note>
  
-If there is ever any downtime in production, the Production Assistant is expected to do metadata work as outlined on [[public:nnels:cataloguing:metadata-cleanup|this wiki page]].+<note>If there is an illness, or other similar circumstance, that prevents the employee from working their full hours they **must** contact their direct supervisor, the Production Coordinator, at their greatest convenience.</note>
  
-Other projects **may** be assigned to the Production Assistant at the discretion of the Production Coordinator. If this occurs, the Production Coordinator will communicate the project outcome and expectations within the Production Assistant's current workflow. These projects will be part of their contracted hours, and the Production Assistant will not be paid any additional amount for these projects.+<note>Please contact the Production Coordinator to book your vacation and personal days. These will be outlined in your contract.</note>
  
-Additional contracts **may** be offered to the Production Assistant based on skill set and availability. These contracts will be for projects that utilize the Production Assistant's skill set, and will be separate from the Production Assistant job and expectations. +===== Job Expectations=====
  
-Full-time Production Assistants will also have the following responsibilities: +All Production Assistants are expected to work their full hours per week (30 hours).
-  * [[public:nnels:cataloguing:metadata-cleanup|Metadata cleanup]] +
-  * Assisting with purchasing and acquisitions +
-  * [[public:nnels:mp3todaisy|Converting MP3 files to DAISY]] +
-  * Assisting with collection creation and maintenance +
-  * Other duties as assigned+
  
-<note>If there is an illness, or other similar circumstance, that prevents the employee from working their full hours they **must** contact their direct supervisor, the Production Coordinator.</note>+It is expected that part of their work schedule overlaps with the Production Coordinator.
  
-<note>As per your contract you have two (2) vacation days. Vacations are to be taken at such time or times as are mutually convenient to you and the Production Coordinator. The period from December 25th through December 31st are paid days off. NNELS is part of the BC Libraries Cooperative, and as such recognizes all BC Statutory holidays.+<note>The Production Coordinator works full-time hours during the week between 9am and 6pm EST. They may make themselves available outside these hours for special circumstances, such as training of special projects with tight deadlines.</note> 
 + 
 +It is expected that after the training and probationary period you will be able to work independently, with little supervision. 
 + 
 +The Production Coordinator will still be available as your direct supervisor to help you with any questions or issues that arise during the course of your work. All production questions can be posted on the [[public:nnels:etext:q_a|Production Q&A]] page, and all alt-text questions can go on the [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A]] page. 
 + 
 +After the 2 month training and probationary period, a Production Assistant is expected to produce titles on an ongoing and regular basis. We have created the table below to help you understand the general expectations around how long each type of book will take. 
 + 
 +Below you will find a table that is a breakdown of the average time it takes to produce different genres of books for reformatting an eText. These are average times and include image descriptions and complex formatting. Complex formatting includes (but is not limited to): 
 +  * heavy use of emphasis, 
 +  * heavy use of languages, 
 +  * complex image descriptions, 
 +  * page numbers, 
 +  * asides, 
 +  * more than 2 heading levels, 
 +  * tables. 
 + 
 +^Book Type ^Average Work Hours ^ 
 +|Poetry |2 | 
 +|Plays (cover image only) | 2 | 
 +|Novels (cover image only) | 5 | 
 +|Novels with Complex Formatting | 7 | 
 +|Illustrated Books | 15 | 
 +|Children's Picture Books | 20 | 
 +|Nonfiction/Biography (multiple images) | 20 | 
 +|Nonfiction with Complex Formatting | 50 | 
 +|Cookbooks | 50 | 
 + 
 +<note>These times are based on fully-trained Production Assistant workflows</note> 
 + 
 +<note>If you have a title that you feel is taking you a long time to work on, please contact the Production Coordinator through the RT ticket for that title so they are aware that the title is more time-consuming than originally expected. This can include, but is not limited to, novels with messy conversion and complex titles that include many images, tables, and footnotes.</note> 
 + 
 +===== Job Expectations: Image Descriptions===== 
 + 
 +Alt-text is an essential part of accessibility. It can take longer to learn how to write image descriptions than the other parts of reformatting an ebook, and we are here to help and support you on this journey. Even after you have got a handle on how to describe images, there will always be times when you struggle and need assistance.  
 + 
 +The expectation for your position is that you are able to write **simple and medium alt-text** with little to no feedback after a **2 month period** of working with alt-text. 
 + 
 +The [[public:nnels:etext:images|Images documentation]] paired with the additional resources are designed to help you succeed in this process. 
 + 
 +The Production Coordinator is also responsible for training you and offering support in learning and creating image descriptions. We have an [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A page]] specifically for alt-text to assist you with your education, and help you when you get stuck on any description. 
 + 
 +The table below is a guideline of the average time it takes to do **only image descriptions**.
  
-You also have five (5) personal days. Please contact the Production Coordinator when you are taking a personal day.+The average time for writing and editing Alt-text: 
 +^Image Type ^Average Work Hours ^ 
 +|Simple image | 5 minutes per image | 
 +|Medium image | 30 minutes per image | 
 +|Complex image | 1 hour per image |
  
-Both vacation and personal days are equal to a 5 hour work shift.</note>+Go to [[public:nnels:etext:images:how_to_edit_alt-text|Editing Your Alt-text]] to learn more about how to edit your image descriptions.
  
 +<note>Sometimes images will require so research on your end and will take longer than average. For example, when describing art, you want to use the right terminology for the style of art you are describing and a quick search on the art piece or artist can help. This is also try for culturally specific items. For more information, go to [[public:nnels:etext:glossary_of_terms|Glossary of Alt-text Terms]] and [[public:nnels:etext:images:general_guidelines|General Guidelines]].</note>
  
 ===== Probation Period and Training===== ===== Probation Period and Training=====
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 The Production Coordinator will assign you titles to aid with your development. This is to help you avoid getting stuck with a complex title before you have built up your skill set. After training, you will be expected to select and choose tickets as per your job outline. The Production Coordinator will assign you titles to aid with your development. This is to help you avoid getting stuck with a complex title before you have built up your skill set. After training, you will be expected to select and choose tickets as per your job outline.
  
-<important note>During this training and probationary period it is essential that you communicate clearly with the Production Coordinator about any issues you are having with your position or with training. If the Production Coordinator finds you are not meeting job expectations, they will apply Progressive Discipline measures to help you improve your work and skill set. If Progressive Discipline does not improve your work within the 2 month probationary period, you will fail probation.</note>+<note important>During this training and probationary period it is essential that you communicate clearly with the Production Coordinator about any issues you are having with your position or with training. If the Production Coordinator finds you are not meeting job expectations, they will apply Progressive Discipline measures to help you improve your work and skill set. If Progressive Discipline does not improve your work within the 2 month probationary period, you will fail probation.</note>
  
 <note>During your probation, if you find you no longer want to work with NNELS, you can send a letter of resignation to the Production Coordinator **without notice**. After the end of your probation, if you find you no longer want to work with NNELS, then we ask for one weeks' notice.</note> <note>During your probation, if you find you no longer want to work with NNELS, you can send a letter of resignation to the Production Coordinator **without notice**. After the end of your probation, if you find you no longer want to work with NNELS, then we ask for one weeks' notice.</note>
- 
-===== Job Expectations===== 
- 
-All Production Assistants are expected to work their full hours per week (15 for casual workers, 30 for full-time). 
- 
-For casual workers, the Production Assistant can divide these hours within a week in any way that fits their current schedule, as long as they are finishing all assigned hours per week. 
- 
-For full-time workers, it is expected that part of their work schedule overlaps with the Production Coordinator. 
- 
-<note>The Production Coordinator works full-time hours during the week between 9am and 6pm EST. They may make themselves available outside these hours for special circumstances, such as training of special projects with tight deadlines.</note> 
- 
-It is expected that after the training and probationary period you will be able to work independently, with little supervision. 
- 
-The Production Coordinator will still be available as your direct supervisor to help you with any questions or issues that arise during the course of your work. All production questions can be posted on the [[public:nnels:etext:q_a|Production Q&A]] page, and all alt-text questions can go on the [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A]] page. 
- 
-After the 2 month training and probationary period, a Production Assistant is expected to produce titles on an ongoing and regular basis. We have created the table below to help you understand the general expectations around how long each type of book will take. 
- 
-The following is a breakdown of the average time it takes to produce different genres of books: 
- 
-^Book Type ^Average Work Hours ^ 
-|Novels (no images) | 2 | 
-|Novels (images) | 4 | 
-|Nonfiction (images/graphs/endnotes) | 10 | 
-|Poetry | 1.5 | 
-|Plays | 1.5 | 
-|Cookbooks/Complex Formatting | 15 | 
-|Textbooks | 40 | 
-|Children's Picture Books | 10 | 
-|Illustrated Books | 5 | 
- 
-<note>These times are based on fully-trained Production Assistant workflows</note> 
- 
-<note>If you have a title that you feel is taking you a long time to work on, please contact the Production Coordinator through the RT ticket for that title so they are aware that the title is more time-consuming than originally expected. This can include, but is not limited to, novels with messy conversion and complex titles that include many images, tables, and footnotes.</note> 
- 
-===== Job Expectations: Image Descriptions===== 
- 
-Alt-text is an essential part of accessibility. It can take longer to learn how to write image descriptions than the other parts of reformatting an ebook, and we are here to help and support you on this journey. Even after you have got a handle on how to describe images, there will always be times when you struggle and need assistance.  
- 
-The expectation for your position is that you are able to write **simple and medium alt-text** with little to no feedback after a **2 month period** of working with alt-text. 
- 
-The [[public:nnels:etext:images|Images documentation]] paired with the additional resources are designed to help you succeed in this process. 
- 
-The Production Coordinator is also responsible for training you and offering support in learning and creating image descriptions. We have an [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A page]] specifically for alt-text to assist you with your education, and help you when you get stuck on any description. 
  
 [[public:nnels:etext:start|Return to main eText Page]] [[public:nnels:etext:start|Return to main eText Page]]
  
public/nnels/etext/pa-outline-expectations.1666715007.txt.gz · Last modified: 2022/10/25 09:23 by rachel.osolen

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