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--- public:nnels:etext:set-up [2020/07/29 14:43]
rachel.osolen [Setting up Microsoft Word for Reformatting E-Text]
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-====== Setting up Microsoft Word for Reformatting E-Text ======
-  - ''View'' > ''Print Layout''
-  - Show ''Navigation Pane'': ([[https://support.office.com/en-us/article/Move-around-in-a-document-using-the-Navigation-pane-394787BE-BCA7-459B-894E-3F8511515E55|Windows]] Mac: ''View'' > ''Navigation Pane'') This is a ‘map’ of the structure in terms of the heading styles that been applied in the document. The map provides a quick means of navigating to different headings.
-  - Show all non-printing characters:  (Windows: ''Ctrl''+''Shift''+''8''. Mac: ''Cmd''+''8'') This shows formatting characters and marks in the document. There are a few non-printing characters and marks that Word uses (spaces, tab characters, paragraph or ‘carriage return’ characters, and object anchors) that do not show up on the printed page. It can be useful to make them visible while editing.
-  - Show ''Style Pane'': The Styles Pane is useful for seeing what styles have been applied to text, picking styles to apply to text, and managing styles. Style-formatting is a necessary part of making documents accessible.
-<note>If you find you have an ''.rtf'' file, contact the Production Coordinator through RT and they will convert the file for you to .docx</note>
-==== Set Document Properties ====
-Before you start editing, set up your document properties. Add the title, author, and other information (below). This data will become the book's metadata and is used by assistive technology.
-  - Go to ''File'' in the top menu
-  - Select ''Properties''
-  - Enter the ''Title'' and the ''Author'' of the work
-    - If the book has multiple authors, separate their names with a comma
-  - Enter the ''National Network for Equitable Library Service'' in the ''Company'' field. Do not use the publisher name of the original book.
-**Note**: do not use underscores (_) in document properties.
-See also [[template-styles#document_metadata|document metadata]].
-{{:public:nnels:metadata.jpg?direct&400|}}
-NOTE: if you are working in Office 2013, follow these instructions for setting the document properties:
-  - Click the 'File' tab.
-  - You should now be on a page titled 'Info'. Click on the link 'Show All Properties'.
-  - If needed, edit the author and title. Change the company to National Network for Equitable Library Service.
-  - Press the back arrow to return to the document.
-{{:public:nnels:etext:docproperties3.png?400|}}
-==== Minimum text size ====
-The minimum text size for NNELS documents is 12 point size (used for captions). Normal font size in 14 point.
-Having a minimum text size reduces the number of users who need to make use of browser based text resize or page zoom. This is a particular issue with an ageing audience, many of whom will not be familiar with tools to resize content.
-==== Keyboard shortcuts ====
-Optionally, you can assign keyboard shortcuts to quickly apply styles and conduct other operations that you regularly do while e-text editing: [[keyboard-shortcuts|Keyboard Shortcuts]]
-==== General tips ====
-Have the original ebook open along side the document you are editing. This will ensure you are keeping close to the original document as possible.
-<note>Some types of formatting can not be converted to accessible standards, this wiki explains how to reformat each book section as per current accessibility standards.</note>
-<note tip>If there is something missing from the wiki, or you are unclear about anything in your workflow, post a question in the [[public:nnels:etext:q_a|Q&A section]].</note>

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