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public:nnels:etext:notes [2018/08/17 05:06] 127.0.0.1 external edit |
public:nnels:etext:notes [2020/04/17 19:10] rachel.osolen |
If your book has notes, insert them as follows **regardless of how they appear in the original source**. [[https://screencast-o-matic.com/watch/cFibrMFCR0|Click here for a video tutorial!]] | If your book has notes, insert them as follows **regardless of how they appear in the original source**. [[https://screencast-o-matic.com/watch/cFibrMFCR0|Click here for a video tutorial!]] |
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- Go to ''Insert'' in the menu bar (MS Office 2010 Word: Under the ''References'' tab, click the button for the pop-out menu in the ''Footnotes'' area. This will open the dialog window shown below.) | * Go to ''Insert'' in the menu bar (MS Office 2010 Word: Under the ''References'' tab, click the button for the pop-out menu in the ''Footnotes'' area. This will open the dialog window shown below.) |
- Select ''Footnotes'' and apply the following settings: | * Select ''Footnotes'' and apply the following settings: |
- Ensure your settings are as shown in the image below. All notes must be ''endnotes'', placed at ''end of document'', in Arabic numerals (1,2,3...), and be ''continuous''. | * Ensure your settings as follows: |
- {{:public:nnels:footnotes_mac.png?direct&300|}} | * All notes must be ''endnotes'' |
- N.B.: Do not create a new heading for the notes section. A heading before the section break will not be associated with the content after the section break. A heading 1 section called Notes will be created directly in the XML. | * placed at ''end of document'' |
- As you come across notes in your document, delete the number in the text and insert an endnote reference | * in Arabic numerals (1,2,3...) |
- Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted a note, then ''[[public:nnels:etext:find-and-replace|Find]]'' either the next number, or ''^#'' (which searches for any digit). | * and be ''continuous'' |
| * {{:public:nnels:footnotes_mac.png?direct&200|}} |
| * As you come across notes in your document: |
| * delete the number in the text and insert an endnote reference |
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| <note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted a note, then ''[[public:nnels:etext:find-and-replace|Find]]'' either the next number, or ''^#'' (which searches for any digit). |
| </note> |
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| <note>Do not create a new heading for the notes section. A heading before the section break will not be associated with the content after the section break. A heading 1 section called Notes will be created directly in the XML.</note> |
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<note>After ensuring that your endnote settings are correct, be sure to save your time by using the keyboard shortcut for inserting Endnotes! Word for Mac uses ''COMMAND + Option + E'', and MS Office Word 2010 uses ''ALT + CTRL + D''. For more information about using and customizing keyboard shortcuts, [[public:nnels:etext:keyboard-shortcuts|click here]]. </note> | <note>After ensuring that your endnote settings are correct, be sure to save your time by using the keyboard shortcut for inserting Endnotes! Word for Mac uses ''COMMAND + Option + E'', and MS Office Word 2010 uses ''ALT + CTRL + D''. For more information about using and customizing keyboard shortcuts, [[public:nnels:etext:keyboard-shortcuts|click here]]. </note> |
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Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps: | Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps: |
- Copy the footnotes/endnotes from your etext document and paste them into a new document | * Copy the footnotes/endnotes from your etext document and paste them into a new document |
- Save your notes document, and delete the footnotes and endnotes from your book (not the superscript references, just the text that you have moved over to a new document) | * Save your notes document, and delete the footnotes and endnotes from your book (not the superscript references, just the text that you have moved over to a new document) |
- Navigate down to your endnotes section at the end of your document, and place your cursor by the first one. Check the Styles Pane to make sure the Style is ''Endnote Text'', a style that is built-in to Word. | * Navigate down to your endnotes section at the end of your document, and place your cursor by the first one. Check the Styles Pane to make sure the Style is ''Endnote Text'', a style that is built-in to Word. |
- Have your notes document and your etext document side-by-side, and begin copying the notes, one by one, and pasting them into the space you made for them. | * Have your notes document and your etext document side-by-side, and begin copying the notes, one by one, and pasting them into the space you made for them. |
- N.B.: Using keyboard shortcuts will save you time! | |
- N.B.: Be sure to stretch every few minutes and give your arms a break - copy/pasting a seemingly endless number of notes can quickly contribute to a Repetitive Stress Injury! | <note tip>Using keyboard shortcuts will save you time!</note> |
| <note tip>Be sure to stretch every few minutes and give your arms a break - copy/pasting a seemingly endless number of notes can quickly contribute to a Repetitive Stress Injury! |
| </note> |
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| =====Alternate Step 2: Different Method for Working with Endnotes===== |
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| There is also a method for viewing and editing one document in different places using Word's Split Screen feature. [[https://screencast-o-matic.com/watch/cqj6FBOPay|Click here for a video tutorial!]] |
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| Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: |
| * On MS Office Word, press ''ALT + CTRL + S'' which will open up a split screen |
| * On one of those split screens, navigate to your endnotes section at the end of your document |
| * On the other, navigate to the original endnotes from your etext |
| * Begin cutting the notes from the etext and pasting them into the space you made for them |
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| <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</note> |
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| {{:public:nnels:etext:word_split_screen_web_layout.png?600|}} |
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=====Advanced Tip===== | =====Advanced Tip===== |
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Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous numbering. This can become problematic when you are copy/pasting your endnotes over from your Notes document, as the numbering will of course not be the same, and you might get confused about where you are at. There are a few ways to deal with this issue: | Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous Numbering. This can become problematic when you are copy/pasting your endnotes over from your Notes document, as the numbering will of course not be the same, and you might get confused about where you are at. |
* You can keep checking the endnotes in your etext document against your original EPUB or PDF | |
* This helps to confirm that you have things in the right order, but still does not help confirm if your numbering is correct | One option is to keep checking the endnotes in your etext document against your original EPUB or PDF. This helps to confirm that you have things in the right order, but still does not help confirm if your numbering is correct. |
* The best solution takes a few steps, but is very helpful and does not take up too much time. | |
- When you do the initial set-up in the ''Footnote and Endnote'' dialog, choose **Restart each section** for the Numbering | The best solution takes a few steps, but is very helpful and does not take up too much time. |
- As you go through your text, insert section breaks at the end of every chapter, or whenever the endnote numbering restarts in the original book. (To do this, go to the ''Layout'' tab and under ''Breaks'', select either Continuous or Next Page in the Section Breaks section. They will be deleted later so it does not matter which you choose) | * When you do the initial set-up in the ''Footnote and Endnote'' dialog, choose **Restart each section** for the Numbering |
- {{:public:nnels:etext:notes_sectionbreak.jpg?300|}} | * As you go through your text, insert section breaks at the end of every chapter, or whenever the endnote numbering restarts in the original book. To do this: |
- Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. | * go to the ''Layout'' tab and under ''Breaks'' |
- When you are all done copying and pasting your endnotes into the endnotes section, you will need to: | * select either Continuous or Next Page in the Section Breaks section. These will be deleted later so it does not matter which option you choose |
- delete all of the section breaks that you inserted (see how to do this on [[public:nnels:etext:find-and-replace|Find and Replace]]), | * {{:public:nnels:etext:notes_sectionbreak.jpg?300|}} |
- and, return to the ''Footnote and Endnote'' dialog, and set the Numbering to **Continuous** | |
| Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. |
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| When you are all done copying and pasting your endnotes into the endnotes section, you will need to: |
| * delete all of the section breaks that you inserted (see how to do this on [[public:nnels:etext:find-and-replace|Find and Replace]]), |
| * and, return to the ''Footnote and Endnote'' dialog, and set the Numbering to **Continuous** |
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=====Word to DAISY XML===== | =====Word to DAISY XML===== |