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public:nnels:etext:notes [2020/05/08 21:08] rachel.osolen [Q&A] |
public:nnels:etext:notes [2024/06/25 18:26] rachel.osolen [Step 2: Inserting Note References] |
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- | ====== Footnotes / Endnotes ====== | + | ====== |
- | If we insert notes correctly in Word, they will be converted nicely to DAISY XML. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. | + | If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. |
- | < | + | You will need to reinsert |
- | As you go through your text, you will need to insert the space for endnotes, and once you have prepared the space, you will need to copy and paste the book's endnotes into it. | + | <note tip> |
- | =====Step 1: Inserting Endnote References===== | + | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/ |
+ | </ | ||
- | If your book has notes, insert them as follows **regardless of how they appear in the original source**. [[https:// | + | <note tip> |
- | * Go to '' | + | =====Step 1: Prep for Copying |
- | * Select '' | + | |
- | * Ensure your settings as follows: | + | |
- | * All notes must be '' | + | |
- | * placed at '' | + | |
- | * in Arabic numerals (1, | + | |
- | * and be '' | + | |
- | * {{: | + | |
- | * As you come across notes in your document: | + | |
- | * delete the number in the text and insert an endnote reference | + | |
- | <note tip> | + | To Prep for copying and pasting: |
- | </ | + | * Copy the notes from your etext document and paste them into a new document |
+ | * Save the new document with all the notes: | ||
+ | * If you are working with footnotes, make sure to restart your number list with each new chapter. You can use headings in your new document | ||
+ | * If you are working with symbols for reference links, or a mixture of symbols and numbers, keep the notes in their original order and replace | ||
+ | * Delete the notes from your book. | ||
- | < | + | < |
- | < | + | =====Step 2: Inserting Note References===== |
- | < | + | < |
- | =====Step 2: Copying | + | As you come across notes in your document, delete the number in the text and insert a footnote or endnote reference as required. |
- | [[https:// | + | First, you will need to make sure your notes are set up properly. To update note settings: |
+ | * Open the '' | ||
+ | * For Mac: | ||
+ | * Go to the '' | ||
+ | * Select '' | ||
+ | * This will open a dropdown menu | ||
+ | * Select '' | ||
+ | * This will open the dialogue box. | ||
+ | * Screenshot of dropdown menu: | ||
+ | * {{: | ||
+ | * For PC: | ||
+ | * Go to the Ribbon Menu at the top of your document | ||
+ | * Select '' | ||
+ | * Go to the '' | ||
+ | * Click the small arrow in the lower right-hand corner | ||
+ | * This will open the dialogue box. | ||
+ | * Screenshot of Footnote Section in Ribbon Menu: | ||
+ | * {{: | ||
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | * If the note numbers restart each chapter, set '' | ||
+ | * If the note numbers are continuous | ||
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | * Set '' | ||
+ | * Once you have confirmed your settings, select '' | ||
- | Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps: | + | Insert Notes as follows: |
- | * Copy the footnotes/ | + | |
- | * Save your notes document, and delete the footnotes and endnotes from your book (not the superscript references, just the text that you have moved over to a new document) | + | |
- | * Navigate down to your endnotes section at the end of your document, and place your cursor by the first one. Check the Styles Pane to make sure the Style is '' | + | |
- | * Have your notes document and your etext document side-by-side, | + | |
- | <note tip>Using keyboard shortcuts will save you time!</ | + | * Highlight the number in the etext document you want to replace with a properly formatted note. |
- | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/ | + | * In the Ribbon Menu: |
+ | * Navigate to '' | ||
+ | * Select '' | ||
+ | * This will take you the end of your document | ||
+ | * Copy and paste the note that matches the number. Check the Styles Pane to make sure the Style is '' | ||
+ | * Return to your original place by double clicking the reference note | ||
+ | |||
+ | <note tip>Some people like to set up the all the numbers, and copy over all the notes once all the reference numbers and links have been pre-set. Have your notes document and your etext document side-by-side, | ||
+ | |||
+ | To learn more you can watch the [[https:// | ||
+ | |||
+ | <note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted | ||
</ | </ | ||
- | =====Alternate Step 2: Different Method | + | < |
- | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. | + | <note tip> |
+ | |||
+ | |||
+ | =====Alternate Step For Endnotes: Using Split Screen===== | ||
+ | |||
+ | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. | ||
Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | ||
- | * On MS Office Word, press '' | + | * Select '' |
+ | * for PC press '' | ||
+ | * for Mac press '' | ||
* On one of those split screens, navigate to your endnotes section at the end of your document | * On one of those split screens, navigate to your endnotes section at the end of your document | ||
* On the other, navigate to the original endnotes from your etext | * On the other, navigate to the original endnotes from your etext | ||
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<note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | ||
+ | |||
+ | For more information check out the [[https:// | ||
{{: | {{: | ||
- | =====Advanced Tip===== | + | <note tip>If you have any questions, check the archive below, if still not clear, post your question on the [[public: |
+ | </ | ||
- | Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous Numbering. This can become problematic when you are copy/ | + | ---- |
- | One option | + | ===== Q&A Archive ===== |
+ | Q: I'm working on the book The Gospel in Every Book of the Old Testament. It has a mistake in its end notes. There is one note listed at the back of the book that has no corresponding superscript number | ||
- | The best solution takes a few steps, but is very helpful and does not take up too much time. | + | A: In this case, you should enter the superscript number |
- | * When you do the initial set-up | + | |
- | * As you go through your text, insert section breaks at the end of every chapter, or whenever the endnote numbering restarts in the original book. To do this: | + | |
- | * go to the '' | + | |
- | * select either Continuous or Next Page in the Section Breaks section. These will be deleted later so it does not matter which option you choose | + | |
- | * {{: | + | |
- | Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. | ||
- | When you are all done copying and pasting your endnotes into the endnotes section, you will need to: | + | ---- |
- | * delete all of the section breaks that you inserted (see how to do this on [[public: | + | |
- | * and, return to the '' | + | |
- | =====Word to DAISY XML===== | ||
- | When a Word document becomes a DAISY book, all notes will automatically convert to endnotes //at the end of the document with continual numbering//, | ||
- | To decrease the errors encountered during DAISY conversion and playback, we ensure our e-text | + | Q: The book A Different Mirror by Ronald Takaki is converted from a digitized |
- | Do not apply any additional formatting to the notes as this may cause issues with conversion to XML. | + | Should I edit incorrectly converted words, such as in this sentence: |
- | ===== Q&A ===== | + | "... when they are wiUiong to sell" even though this is how they appear in the EPUB version? |
- | Q: My current book makes extensive use of endnotes, which can sometimes appear in the original like this.[4][5] When going through to edit this, should I insert a superscripted comma or something between the 4 and 5 to better differentiate between the two notes? | + | A: This is a very low quality digitization |
+ | |||
- | A: Great question! You don' | + | ---- |
+ | |||
+ | |||
+ | Q:I have a question regarding | ||
+ | A: You can remove the hyperlinks and page numbers and enter the notes in as listed endnotes in order. Place each not at the end of the original hyperlinked phrase. For example, you first number (1) would go after the phrase " | ||
---- | ---- | ||
+ | |||
+ | **Q: My current book makes extensive use of endnotes, which can sometimes appear in the original like this.[4][5] When going through to edit this, should I insert a superscripted comma or something between the 4 and 5 to better differentiate between the two notes? | ||
+ | |||
+ | A: Great question! You don't have to add any additional punctuation. Simply insert the endnotes beside each other. TTS will be able to read them as separate notes, and the links will be separate as well, so there should be no confusion between them. | ||
+ | |||
+ | ---- | ||
**Q: Another ePub, another novel approach to Citing... | **Q: Another ePub, another novel approach to Citing... | ||
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A: "A novel approach" | A: "A novel approach" | ||
- | |||
---- | ---- | ||
- | |||
**Q: Island of the Blue Foxes uses a style of endnotes that refers to page numbers instead of to endnote numbers. Because of this, should I retain the page numbers in the book? If so, this might be difficult because the ePub version does not note page separation.** | **Q: Island of the Blue Foxes uses a style of endnotes that refers to page numbers instead of to endnote numbers. Because of this, should I retain the page numbers in the book? If so, this might be difficult because the ePub version does not note page separation.** | ||
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A: We can handle the asterisk style footnotes (annotations) as if they are endnotes. | A: We can handle the asterisk style footnotes (annotations) as if they are endnotes. | ||
+ | |||
+ | Q: I am working on Prairie Fire and this is my first time working on endnotes. I am a little confused about three things: | ||
+ | |||
+ | 1. If the endnotes are not at the very end of the book (in this book, they come before the Bibliography and Index), do I still move them to the end of the book? Or do I move the sections that come after it back underneath it so it still follows the book order? | ||
+ | |||
+ | 2. The endnotes in the book are separated by Chapter headings. | ||
+ | Example: | ||
+ | {{: | ||
+ | |||
+ | Do I do this: | ||
+ | Notes [Heading 1] | ||
+ | Chapter 1 [Heading 2] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | Chapter 2 [Heading 2] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | |||
+ | OR do I do this: | ||
+ | Notes [Heading 1] | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | end note | ||
+ | |||
+ | I'm assuming I go with the first option? However, I couldn' | ||
+ | |||
+ | 3. What do I do when they indicate the same number for the endnotes multiple times? (for example, 1 is randomly inserted in multiple sections). How do I properly link them? | ||
+ | |||
+ | Thanks so much! | ||
+ | |||
+ | A: We do not divide the Endnotes under headers, and we use continuous numbers, and do not repeat numbers. We reinsert all the notes as Endnotes with continuous numbers despite what it looked like in the original. Those headings are not make the notes more accessible. You only need a linked note to be accessible, so we remove the headings. There is an Advanced Tip area that shows you how to track endnotes that repeat numbers in the original ebook. [[public: | ||
+ | |||
+ | FOLLOW UP Q: So just to confirm, the endnotes are at the end of the book. But the Advanced Tips are telling me to do the end notes at the end of the chapters instead (by creating a section break, changing endnote dialogue settings to " | ||
+ | |||
+ | I apologize if this is very clear and I'm just getting confused. I find the wording on the wiki a little difficult to visualize. I want to be absolutely sure before I do this, because there are 16 pages of end notes in this book and that's a lot of fixing to do if what I'm understanding is not what the Wiki is telling me. | ||
+ | |||
+ | A: Endnotes always go at the end of a book. Footnotes go at the end of a section. Just put them all in as endnotes. I will review the wiki language next week and make any clarifying revisions. | ||
+ | |||
+ | ---- | ||
+ | Q: Another question for "Until We Are Free," in the article "6 Unbordable Blackness..." | ||
+ | |||
+ | A: Yes, you can remove that reference. It was a mistake that slipped through editing. | ||
+ | ---- | ||
+ | Q: L' | ||
+ | |||
+ | A: That is tricky for sure! Right now we can only create endnotes at the end of the book, so the best thing to do is update the reference to the new note number. | ||
+ | ---- | ||
+ | Q: In " | ||
+ | |||
+ | A: You can actually insert the notes as proper endnotes and remove the notes section. The book is a scanned version, so the PDF has the original page numbers. The notes also refer directly to the phrase they are citing, which is similar to what occurred in question regarding endnotes in “The Love of Strangers”. This way they will be fully accessible. A quick way to do this is as follows: | ||
+ | * Cute and Paste the Notes section from the Word doc you are editing into a new Word Doc | ||
+ | * Remove headings for NOTES and Chapter # | ||
+ | * Add numbered list to help you keep track of the new numbering | ||
+ | * Search for the phrase in the Word doc you are editing using the search function | ||
+ | * Insert the endnote at the end of that phrase | ||
+ | * Copy the reference part of the original into the new note section you have created | ||
+ | |||
+ | [[https:// | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on the endnotes in Atlantic' | ||
+ | |||
+ | A: For these few text boxes put them a heading that is an aside and I will reformat it in the code. | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on " | ||
+ | |||
+ | A: Good question! Unfortunately, | ||
+ | |||
+ | |||
+ | [[public: |