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public:nnels:etext:notes [2022/08/29 21:13] rachel.osolen |
public:nnels:etext:notes [2024/06/18 17:00] rachel.osolen |
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- | ====== Footnotes / Endnotes ====== | + | ====== |
If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. | If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. | ||
- | As you go through your text, you will need to insert the space for endnotes, and once you have prepared the space, you will need to copy and paste the book's endnotes into it. | + | You will need to reinsert all notes. |
- | =====Step 1: Inserting Endnote References===== | + | <note tip> |
- | If your book has notes, insert them as follows | + | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/ |
+ | </ | ||
- | * Go to '' | + | <note tip> |
- | * Select '' | + | |
- | * Ensure your settings as follows: | + | |
- | * Notes must match original (footnotes or endnotes as applicable) | + | |
- | * If footnote select '' | + | |
- | * If endnote select '' | + | |
- | * in Arabic numerals | + | |
- | * and be '' | + | |
- | * {{: | + | |
- | * As you come across notes in your document: | + | |
- | * delete | + | |
- | <note tip> | + | =====Step 1: Prep for Copying |
- | </ | + | |
- | < | + | To Prep for copying and pasting: |
+ | * Copy the notes from your etext document and paste them into a new document | ||
+ | * Save the new document with all the notes: | ||
+ | * If you are working with footnotes, make sure to restart your number list with each new chapter. You can use headings in your new document to help keep you organized. | ||
+ | * If you are working with symbols | ||
+ | * Delete | ||
- | < | + | < |
- | <note tip> | + | =====Step 2: Inserting Note References===== |
- | =====Step 2: Copying and Pasting===== | + | < |
- | [[https:// | + | As you come across notes in your document, delete the number in the text and insert |
- | Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps: | + | First, |
- | * Copy the footnotes/ | + | * Go to the top navigational bar and select '' |
- | * Save your notes document, and delete the footnotes and endnotes from your book (not the superscript references, just the text that you have moved over to a new document) | + | * This will open a dropdown menu |
- | * Navigate down to your endnotes | + | * Select '' |
- | * Have your notes document and your etext document side-by-side, and begin copying | + | * This will open a dialogue box. |
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | | ||
+ | * If the note numbers are continuous for the full book, set '' | ||
+ | * If you are working with '' | ||
+ | * Make sure '' | ||
+ | * Make sure '' | ||
+ | * Set '' | ||
+ | * Once you have confirmed | ||
- | <note tip>Using keyboard shortcuts will save you time!</ | + | Insert Notes as follows: |
- | <note tip>Be sure to stretch every few minutes and give your arms a break - copy/ | + | |
+ | * Highlight the number in the etext document you want to replace with a properly formatted note. | ||
+ | * In the Ribbon Menu: | ||
+ | * Navigate to '' | ||
+ | * Select '' | ||
+ | * This will take you the end of your document | ||
+ | * Copy and paste the note that matches the number. Check the Styles Pane to make sure the Style is '' | ||
+ | * Return to your original place by double clicking the reference note | ||
+ | |||
+ | <note tip>Some people like to set up the all the numbers, and copy over all the notes once all the reference numbers and links have been pre-set. Have your notes document and your etext document side-by-side, | ||
+ | |||
+ | To learn more you can watch the [[https:// | ||
+ | |||
+ | <note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted | ||
</ | </ | ||
- | =====Alternate Step 2: Different Method | + | < |
- | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. | + | <note tip> |
+ | |||
+ | |||
+ | =====Alternate Step For Endnotes: Using Split Screen===== | ||
+ | |||
+ | There is also a method for viewing and editing one document in different places using Word's Split Screen feature. | ||
Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: | ||
- | * On MS Office Word, press '' | + | * Select '' |
+ | * for PC press '' | ||
+ | * for Mac press '' | ||
* On one of those split screens, navigate to your endnotes section at the end of your document | * On one of those split screens, navigate to your endnotes section at the end of your document | ||
* On the other, navigate to the original endnotes from your etext | * On the other, navigate to the original endnotes from your etext | ||
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<note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</ | ||
+ | |||
+ | For more information check out the [[https:// | ||
{{: | {{: | ||
- | =====Advanced Tip===== | + | <note tip>If you have any questions, check the archive below, if still not clear, post your question |
- | + | </ | |
- | Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous Numbering. This can become problematic when you are copy/ | + | |
- | + | ||
- | One option is to keep checking the endnotes in your etext document against your original EPUB or PDF. This helps to confirm that you have things in the right order, but still does not help confirm if your numbering is correct. | + | |
- | + | ||
- | The best solution takes a few steps, but is very helpful and does not take up too much time. | + | |
- | * When you do the initial set-up in the '' | + | |
- | * As you go through | + | |
- | * go to the '' | + | |
- | * select either Continuous or Next Page in the Section Breaks section. These will be deleted later so it does not matter which option you choose | + | |
- | * {{: | + | |
- | + | ||
- | Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. | + | |
- | + | ||
- | When you are all done copying and pasting your endnotes into the endnotes section, you will need to: | + | |
- | * delete all of the section breaks that you inserted (see how to do this on [[public: | + | |
- | * and, return to the '' | + | |
+ | ---- | ||
===== Q&A Archive ===== | ===== Q&A Archive ===== | ||
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A: That is tricky for sure! Right now we can only create endnotes at the end of the book, so the best thing to do is update the reference to the new note number. | A: That is tricky for sure! Right now we can only create endnotes at the end of the book, so the best thing to do is update the reference to the new note number. | ||
+ | ---- | ||
+ | Q: In " | ||
+ | |||
+ | A: You can actually insert the notes as proper endnotes and remove the notes section. The book is a scanned version, so the PDF has the original page numbers. The notes also refer directly to the phrase they are citing, which is similar to what occurred in question regarding endnotes in “The Love of Strangers”. This way they will be fully accessible. A quick way to do this is as follows: | ||
+ | * Cute and Paste the Notes section from the Word doc you are editing into a new Word Doc | ||
+ | * Remove headings for NOTES and Chapter # | ||
+ | * Add numbered list to help you keep track of the new numbering | ||
+ | * Search for the phrase in the Word doc you are editing using the search function | ||
+ | * Insert the endnote at the end of that phrase | ||
+ | * Copy the reference part of the original into the new note section you have created | ||
+ | |||
+ | [[https:// | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on the endnotes in Atlantic' | ||
+ | |||
+ | A: For these few text boxes put them a heading that is an aside and I will reformat it in the code. | ||
+ | ---- | ||
+ | |||
+ | Q: I'm working on " | ||
+ | A: Good question! Unfortunately, | ||
[[public: | [[public: |