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public:nnels:etext:notes [2022/09/15 19:04]
rachel.osolen 		public:nnels:etext:notes [2024/06/25 18:26] (current)
rachel.osolen [Step 2: Inserting Note References]
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-====== Footnotes / Endnotes ======+====== Reinserting Footnotes / Endnotes ======
  
 If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted. If we insert notes correctly in Word, they will be converted nicely to ebook format. Accessible reading systems will be able to identify them as notes and readers can choose to ignore or skip over the notes, if they choose, so that the narrative flow is not interrupted.
  
-As you go through your text, you will need to insert the space for endnotes, and once you have prepared the space, you will need to copy and paste the book's endnotes into it. +You will need to reinsert all notes.
  
-=====Step 1: Inserting Endnote References=====+<note tip>Using keyboard shortcuts will save you time!</note>
  
-If your book has notes, insert them as follows +<note tip>Be sure to stretch every few minutes and give your arms a break - copy/pasting a seemingly endless number of notes can quickly contribute to a Repetitive Stress Injury! 
 +</note>
  
-  * Go to ''Insert'' in the menu bar (MS Office 2010 Word: Under the ''References'' tab, click the button for the pop-out menu in the ''Footnotes'' area. This will open the dialog window shown below.)  +<note tip>Sometimes, you will get a book that uses both numbered footnotes or endnotes as well as some marked by symbols such as an asterisk, a dagger (†), double dagger (‡), or something else. These should just be treated the same as any other note.</note>
-  * Select ''footnotes'' and apply the following settings: +
-  * Ensure your settings as follows: +
-     * Notes must match original (footnotes or endnotes as applicable) +
-     * If footnote select ''Bottom of Page'' +
-     * If endnote select ''end of document'' +
-     * in Arabic numerals (1,2,3...) +
-     * and be ''continuous'' +
-     * {{:public:nnels:footnotes_mac.png?direct&200|}} +
-  * As you come across notes in your document: +
-     * delete the number in the text and insert a footnote or endnote reference as required+
  
-<note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted a note, then ''[[public:nnels:etext:find-and-replace|Find]]'' either the next number, or ''^#'' (which searches for any digit). +=====Step 1: Prep for Copying and Pasting=====
-</note>+
  
-<note>Do not create a new heading for the endnotes section.</note>+To Prep for copying and pasting: 
 +  * Copy the notes from your etext document and paste them into a new document 
 +  * Save the new document with all the notes: 
 +     * If you are working with footnotes, make sure to restart your number list with each new chapter. You can use headings in your new document to help keep you organized. 
 +     * If you are working with symbols for reference links, or a mixture of symbols and numbers, keep the notes in their original order and replace symbols with numbers. 
 +  * Delete the notes from your book.
  
-<note>After ensuring that your note settings are correct, be sure to save your time by using the keyboard shortcut for inserting notes! Word for Mac uses ''COMMAND + Option + E'' for endnotes or ''COMMAND + Option + F'', and MS Office Word 2010 uses ''ALT + CTRL + D'' for endnotes or ''Alt+Ctrl+F'' for footnotes. For more information about using and customizing keyboard shortcuts, [[public:nnels:etext:keyboard-shortcuts|click here]]. </note>+<note important>Do no delete the superscript references within the body content of your etext, just the delete the text that you have moved over to a new document</note>
  
-<note tip>Sometimes, you will get a book that uses both numbered footnotes or endnotes as well as some marked by symbols such as an asterisk, a dagger (†), double dagger (‡), or something else. These should just be treated the same as any other endnotes.</note>+=====Step 2: Inserting Note References=====
  
-=====Step 2: Copying and Pasting=====+<note>If you are working with endnotes, do not create a new heading for the endnotes section.</note>
  
-[[https://screencast-o-matic.com/watch/cFiFqlFE16|Click here for a video tutorial!]]+As you come across notes in your document, delete the number in the text and insert a footnote or endnote reference as required.
  
-Once you have prepared the space for the endnotes by inserting endnote references into your text, and are ready to get your notes where they need to be, take these steps: +First, you will need to make sure your notes are set up properly. To update note settings: 
-  * Copy the footnotes/endnotes from your etext document and paste them into a new document +  * Open the ''Footnote and Endnote'' Dialogue Box: 
-  * Save your notes document, and delete the footnotes and endnotes from your book (not the superscript references, just the text that you have moved over to a new document) +     * For Mac: 
-  * Navigate down to your endnotes section at the end of your document, and place your cursor by the first one. Check the Styles Pane to make sure the Style is ''Endnote Text'', a style that is built-in to Word. +        * Go to the ''Top Navigational Bar'' located at the top of your screen 
-  * Have your notes document and your etext document side-by-side, and begin copying the notes, one by one, and pasting them into the space you made for them.+        * Select ''Insert'' 
 +        * This will open a dropdown menu 
 +        * Select ''Footnote'' 
 +        * This will open the dialogue box. 
 +        * Screenshot of dropdown menu: 
 +           * {{:public:nnels:etext:screen_shot_2024-06-25_at_11.44.36_am.png?400|}} 
 +     * For PC: 
 +        * Go to the Ribbon Menu at the top of your document 
 +        * Select ''References'' tab 
 +        * Go to the ''Footnotes'' section. This is the second section from the left in the Ribbon Menu 
 +        * Click the small arrow in the lower right-hand corner 
 +        * This will open the dialogue box. 
 +        * Screenshot of Footnote Section in Ribbon Menu: 
 +           * {{:public:nnels:etext:footnote_section_pc_ribbon_menu.png?400|}} 
 +  * If you are working with ''Footnotes'' make sure you have the following settings: 
 +     * Make sure ''Footnotes'' is selected 
 +     * Make sure ''Number Formatting'' is set to Arabic Numerals (i.e. 1, 2, 3) 
 +     * If the note numbers restart each chapter, set ''Numbering'' to ''restart each section'' 
 +     * If the note numbers are continuous for the full book, set ''Numbering'' to ''Continuous'' 
 +  * If you are working with ''Endnotes'' make sure you have the following settings: 
 +     * Make sure ''Endnotes'' is selected 
 +     * Make sure ''Number Formatting'' is set to Arabic Numerals (i.e. 1, 2, 3) 
 +     * Set ''Numbering'' to ''Continuous'' 
 +  * Once you have confirmed your settings, select ''Apply'' and move on to the next steps.
  
-<note tip>Using keyboard shortcuts will save you time!</note> +Insert Notes as follows: 
-<note tip>Be sure to stretch every few minutes and give your arms a break - copy/pasting a seemingly endless number of notes can quickly contribute to a Repetitive Stress Injury!+ 
 +  * Highlight the number in the etext document you want to replace with a properly formatted note. 
 +  * In the Ribbon Menu: 
 +     * Navigate to ''References'' 
 +     * Select ''Insert Endnote'' 
 +  * This will take you the end of your document 
 +  * Copy and paste the note that matches the number. Check the Styles Pane to make sure the Style is ''Endnote Text'', a style that is built-in to Word. 
 +  * Return to your original place by double clicking the reference note 
 + 
 +<note tip>Some people like to set up the all the numbers, and copy over all the notes once all the reference numbers and links have been pre-set. Have your notes document and your etext document side-by-side, and begin copying the notes, one by one, and pasting them into the space you made for them.</note> 
 + 
 +To learn more you can watch the [[https://support.microsoft.com/en-us/office/insert-footnotes-and-endnotes-61f3fb1a-4717-414c-9a8f-015a5f3ff4cb#:~:text=Click%20or%20tap%20within%20your,in%20the%20footnote%20or%20endnote.|Microsoft Support: Insert footnotes and endnotes Tutorial]] 
 + 
 +<note tip>Sometimes, you may miss numbers in the text - one tip to catching them is to go back to where you last inserted a note, then ''[[public:nnels:etext:find-and-replace|Find]]'' either the next number, or ''^#'' (which searches for any digit).
 </note> </note>
  
-=====Alternate Step 2: Different Method for Working with Endnotes=====+<note>After ensuring that your note settings are correct, be sure to save your time by using the keyboard shortcut for inserting notes! Word for Mac uses ''COMMAND + Option + E'' for endnotes or ''COMMAND + Option + F'', and MS Office Word 2010 uses ''ALT + CTRL + D'' for endnotes or ''Alt+Ctrl+F'' for footnotes. For more information about using and customizing keyboard shortcuts, [[public:nnels:etext:keyboard-shortcuts|click here]]. </note>
  
-There is also a method for viewing and editing one document in different places using Word's Split Screen feature. [[https://screencast-o-matic.com/watch/cqj6FBOPay|Click here for a video tutorial!]]+<note tip>Sometimes, you will get a book that uses both numbered footnotes or endnotes as well as some marked by symbols such as an asterisk, a dagger (†), double dagger (‡), or something else. These should just be treated the same as any other endnotes.</note> 
 + 
 + 
 +=====Alternate Step For Endnotes: Using Split Screen===== 
 + 
 +There is also a method for viewing and editing one document in different places using Word's Split Screen feature.
  
 Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then: Once you have prepared the space for the endnotes by inserting endnote references into your text, you can then:
-  * On MS Office Word, press ''ALT + CTRL + S'' which will open up a split screen+  * Select ''View'' > ''Split'' or use one of the following shortcuts: 
 +     * for PC press ''ALT + CTRL + S'' 
 +     * for Mac press ''CMD + OPT + S''
   * On one of those split screens, navigate to your endnotes section at the end of your document   * On one of those split screens, navigate to your endnotes section at the end of your document
   * On the other, navigate to the original endnotes from your etext   * On the other, navigate to the original endnotes from your etext
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 <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</note> <note tip>Make use of Web Layout rather than Print Layout, which will allow you to see more of the document in each split screen.</note>
  
-{{:public:nnels:etext:word_split_screen_web_layout.png?600|}}+For more information check out the [[https://support.microsoft.com/en-us/office/video-view-files-in-split-and-multiple-windows-8c6377a1-ed45-498e-80dc-635a6ae34547|Microsoft Word Support Video: View files in split and multiple windows]]
  
-=====Advanced Tip===== +{{:public:nnels:etext:word_split_screen_web_layout.png?600|}}
- +
-Most books will have endnotes with numbering that restarts at the end of every chapter. But we use Continuous Numbering. This can become problematic when you are copy/pasting your endnotes over from your Notes document, as the numbering will of course not be the same, and you might get confused about where you are at. +
- +
-One option is to keep checking the endnotes in your etext document against your original EPUB or PDF. This helps to confirm that you have things in the right order, but still does not help confirm if your numbering is correct. +
- +
-The best solution takes a few steps, but is very helpful and does not take up too much time. +
-  * When you do the initial set-up in the ''Footnote and Endnote'' dialog, choose **Restart each section** for the Numbering +
-  * As you go through your text, insert section breaks at the end of every chapter, or whenever the endnote numbering restarts in the original book. To do this: +
-     * go to the ''Layout'' tab and under ''Breaks'' +
-     * select either Continuous or Next Page in the Section Breaks section. These will be deleted later so it does not matter which option you choose +
-     * {{:public:nnels:etext:notes_sectionbreak.jpg?300|}} +
- +
-Taking these steps will ensure that the numbering in your etext matches the numbering in the original, so you can be confident that you are on track. +
- +
-When you are all done copying and pasting your endnotes into the endnotes section, you will need to: +
-  * delete all of the section breaks that you inserted (see how to do this on [[public:nnels:etext:find-and-replace|Find and Replace]]), +
-  * and, return to the ''Footnote and Endnote'' dialog, and set the Numbering to **Continuous**+
  
 <note tip>If you have any questions, check the archive below, if still not clear, post your question on the [[public:nnels:etext:q_a|Production Q&A]] <note tip>If you have any questions, check the archive below, if still not clear, post your question on the [[public:nnels:etext:q_a|Production Q&A]]
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 ---- ----
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 ===== Q&A Archive ===== ===== Q&A Archive =====
public/nnels/etext/notes.1663268648.txt.gz · Last modified: 2022/09/15 19:04 by rachel.osolen

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