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public:nnels:cataloguing:new-create-modify-record-set-in-marcedit [2024/04/04 16:49]
robert.macgregor 		public:nnels:cataloguing:new-create-modify-record-set-in-marcedit [2024/04/04 17:07] (current)
robert.macgregor
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 This is only used for audiobooks.  Drupal takes the field as is, so input here in the form First Name Last Name, eg:  John Doe.  If you can't figure out who the narrator is, leave it blank and it can be fixed later in Drupal.  Some Vendor and Copied Records will say "Narrated by " or "Read by: ", just delete these introductory statements. This is only used for audiobooks.  Drupal takes the field as is, so input here in the form First Name Last Name, eg:  John Doe.  If you can't figure out who the narrator is, leave it blank and it can be fixed later in Drupal.  Some Vendor and Copied Records will say "Narrated by " or "Read by: ", just delete these introductory statements.
  
-**If the author is the narrator, then write "Read by the author."**+If the author is the narrator, then write **Read by the author.**
  
 ====520 - Summary (Parsed)==== ====520 - Summary (Parsed)====
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 "Start of summary...End of summary" %%--%% Provided by Publisher.\\ "Start of summary...End of summary" %%--%% Provided by Publisher.\\
-Or the source at the end may be different, eg:  "..." %%--%% From book jacket\\+Or the source at the end may be different, eg:  "..." %%--%% From book jacket 
 Drupal parses this as is, so remove the quotation marks and the source attribution at the end. Drupal parses this as is, so remove the quotation marks and the source attribution at the end.
  
-====650 - Subject Headings (Parsed) - Read Carefully====+====650 - Subject Headings (Parsed)==== 
 +<note important>important</note>
  
 This is an important field that can be difficult at times.  There will usually be multiple 650 field entries.  We want at least one.  **Appendix B** is a batch method for copying large amounts of 650 fields at once through Z39.50. This is an important field that can be difficult at times.  There will usually be multiple 650 field entries.  We want at least one.  **Appendix B** is a batch method for copying large amounts of 650 fields at once through Z39.50.
  
-Important note:  Drupal only parses the 650 field, which is for topical subject terms.  You will come across other 6XX fields like 600 and 651 fields (people and places).  If you want these fields parsed in Drupal, you will need to change the field to 650 (it is generally safe to ignore the 648 field).+Important note:  Drupal only parses the 650 field, which is for Topical subject headings.  You will come across other 6XX fields like 600 and 651 fields (People and Places).  If you want these fields parsed in Drupal, you will need to change the field to 650 (it is generally safe to ignore the 648 field).
  
 We use FAST Subject Headings (and remove the rest).  They are essentially simplified Library of Congress (LoC) Subject Headings.  Over time working with them, they will become easier to recognize and get a feel for. We use FAST Subject Headings (and remove the rest).  They are essentially simplified Library of Congress (LoC) Subject Headings.  Over time working with them, they will become easier to recognize and get a feel for.
  
-LoC subject terms will be in the form:  =650  \0$aSubject term.\\ +LoC subject terms will be in the form:  **=650  \0$aSubject term.**\\ 
-FAST subject terms will be in the form:  =650  \7$aSubject term.$2fast\\+FAST subject terms will be in the form:  **=650  \7$aSubject term.$2fast**\\
 The 0 indicator specifically identifies Library of Congress, and the 7 means the term is from a taxonomy identified after the $2. The 0 indicator specifically identifies Library of Congress, and the 7 means the term is from a taxonomy identified after the $2.
  
-FAST terms can also be written in the form:  =650  \4$aSubject term.\\+FAST terms can also be written in the form:  **=650  \4$aSubject term.**\\
 The 4 indicates that the taxonomy is unidentified.  This is quicker and easier to do if FAST terms are not already included in the record with the \7...$2fast format. The 4 indicates that the taxonomy is unidentified.  This is quicker and easier to do if FAST terms are not already included in the record with the \7...$2fast format.
  
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 An LoC term may look like this:\\ An LoC term may look like this:\\
-=650  \0$aRefugees$zCambodia.+**=650  \0$aRefugees$zCambodia.**
  
 FAST would handle it this way:\\ FAST would handle it this way:\\
-=650  \4$aRefugees.\\ +**=650  \4$aRefugees.**\\ 
-=651  \4$aCambodia.\\+**=651  \4$aCambodia.**\\
 (and we would change the 651 to 650 to have Drupal parse it) (and we would change the 651 to 650 to have Drupal parse it)
  
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 LoC term:\\ LoC term:\\
-=650  \0$aWomen$xSocial conditions.+**=650  \0$aWomen$xSocial conditions.**
  
 FAST term:\\ FAST term:\\
-=650  \4$aWomen%%--%%Social conditions.\\+**=650  \4$aWomen%%--%%Social conditions.**\\
 or\\ or\\
-=650  \7$aWomen%%--%%Social conditions.$2fast+**=650  \7$aWomen%%--%%Social conditions.$2fast**
  
 The subfield indicator separating the terms is replaced by 2 dashes (%%--%%).  This is generally rare as most FAST headings are just a single term (as in the Cambodia example above, so you can't just do this all the time), but you will see certain terms again and again (for example, Murder%%--%%Investigation is common for mystery novels).  Some Vendor and Copied Records will use subfields for FAST headings, like this: The subfield indicator separating the terms is replaced by 2 dashes (%%--%%).  This is generally rare as most FAST headings are just a single term (as in the Cambodia example above, so you can't just do this all the time), but you will see certain terms again and again (for example, Murder%%--%%Investigation is common for mystery novels).  Some Vendor and Copied Records will use subfields for FAST headings, like this:
  
-=650  \7$aWomen$xSocial conditions.$2fast\\+**=650  \7$aWomen$xSocial conditions.$2fast**\\
 This should be changed to:\\ This should be changed to:\\
-=650  \7$aWomen%%--%%Social conditions.$2fast+**=650  \7$aWomen%%--%%Social conditions.$2fast**
  
 When Drupal parses subject terms, it splits terms based on the subfield indicators, so if there is an $x in the subject term, the Drupal record will actually show 2 separate terms (Women, Social conditions instead of Women%%--%%Social conditions). When Drupal parses subject terms, it splits terms based on the subfield indicators, so if there is an $x in the subject term, the Drupal record will actually show 2 separate terms (Women, Social conditions instead of Women%%--%%Social conditions).
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 Also be aware that some FAST syntaxes are different than LoC.  For example, place names. Also be aware that some FAST syntaxes are different than LoC.  For example, place names.
  
-LoC:  =650  \0$aGeorgia (Atla.)\\ +LoC:  **=650  \0$aGeorgia (Atla.)**\\ 
-FAST:  =650  \4$aAtlanta%%--%%Georgia.+FAST:  **=650  \4$aAtlanta%%--%%Georgia.**
  
-LoC is City first with State/Province/Country in parentheses.  FAST is State/Province/Country%%--%%City.  So, take care when manually converting LoC subject terms to FAST.  There are also other differences, for example when dealing with people's names and their birth and death dates, and when dealing with named events (for example the Vietnam War).  Use searchFAST to get the syntax, and then you will know going forward.+LoC is City first with State/Province/Country in parentheses.  FAST is State/Province/Country%%--%%City.  So, take care when manually converting LoC subject terms to FAST.  There are also other differences, for example when dealing with people's names and their birth and death dates, and when dealing with named events (for example the Vietnam War).  Again, use [[https://fast.oclc.org/searchfast/ | searchFAST]] to get the syntax, and then you will know going forward.
  
 The majority of FAST terms can simply be derived from LoC terms by just taking the first part of the LoC subject term.  This is most apparent when it comes to fiction.\\ The majority of FAST terms can simply be derived from LoC terms by just taking the first part of the LoC subject term.  This is most apparent when it comes to fiction.\\
 LoC adds the term $vFiction at the end of subject terms for works of fiction. For example:\\ LoC adds the term $vFiction at the end of subject terms for works of fiction. For example:\\
-=650  \0$aMissing persons$vFiction.\\+**=650  \0$aMissing persons$vFiction.**\\
 The FAST term would just be:\\ The FAST term would just be:\\
-=650  \4$aMissing persons. or =650  \7$aMissing persons.$2fast+**=650  \4$aMissing persons.** or **=650  \7$aMissing persons.$2fast**
  
 **Where to find FAST subject terms** **Where to find FAST subject terms**
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 For example you may omit this term from the 650 field: For example you may omit this term from the 650 field:
  
-=650  \0$aDetective and mystery fiction.\\+**=650  \0$aDetective and mystery fiction.**\\ 
 + 
 +There are also deprecated LoC terms to keep an eye out for - some of the old Genre terms for fiction ended in "stories" but the new ones end in "fiction":
  
-There are also deprecated LoC terms to keep an eye out for - some of the old Genre terms for fiction ended in "stories" but the new ones end in "fiction" (these can be removed as well):+**=650  \0$aDetective and mystery stories.**\\ 
 +**=650  \0$aRomance stories.**\\ 
 +**=650  \0$aLove stories.**\\
  
-=650  \0$aDetective and mystery stories.\\ +These can be removed as well.
-=650  \0$aRomance stories.\\ +
-=650  \0$aLove stories.\\+
  
 ====655 - Genre Headings (Parsed)==== ====655 - Genre Headings (Parsed)====
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 **Young adult fiction** - treat the same as adult fiction (full genre treatment). **Young adult fiction** - treat the same as adult fiction (full genre treatment).
  
-Canadian terms are used for items by a Canadian auther or are about Canada; Indigenous materials follows the same principle.\\ +**Canadian terms** are used for items by a Canadian auther or are about Canada; Indigenous materials follows the same principle.\\ 
-Picture books are used only for children's literature, usually for the standard 32 page juvenile fictional picture books, but sometimes juvenile non-fiction as well - the picture book is more of a format than just anything with pictures.\\ +**Picture books** are used only for children's literature, usually for the standard 32 page juvenile fictional picture books, but sometimes juvenile non-fiction as well - the picture book is more of a format than just anything with pictures.\\ 
-Illustrated material can be for adult or juvenile non-fiction - it can be a photography book, or an art book with paintings or drawings, or a technical book with diagrams.\\ +**Illustrated material** can be for adult or juvenile non-fiction - it can be a photography book, or an art book with paintings or drawings, or a technical book with diagrams.\\ 
-Biographies and autobiographies will usually have another genre term related to the subject of the biography (ie:  Music if the biography is about a musician).\\+**Biographies and autobiographies** will usually have another genre term related to the subject of the biography (ie:  Music if the biography is about a musician).\\
 Do not use both Canadian drama and Drama - just one term.  Same with Poetry. Do not use both Canadian drama and Drama - just one term.  Same with Poetry.
  
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   - Make sure the record set you want to add the Subject Headings to is in .mrc or .mrk format (some record sets come in .xml format and need to converted using Marc Tools module   - Make sure the record set you want to add the Subject Headings to is in .mrc or .mrk format (some record sets come in .xml format and need to converted using Marc Tools module
-  - Select Tools from the toolbar in MarcEdit -> Export -> Export Tab Delimited Records {{ :public:nnels:cataloguing:export_tab_delimited_records.png?400 |}}+  - Select Tools from the toolbar in ''MarcEdit -> Export -> Export Tab Delimited Records'' {{ :public:nnels:cataloguing:export_tab_delimited_records.png?400 |}}
   - Use the default delimiter options, click on the folder icons to select the .mrc/.mrk file to open and the .txt file to save the ISBNs in (this method requires that the Vendor Records have ISBNs included in them), and click Next   - Use the default delimiter options, click on the folder icons to select the .mrc/.mrk file to open and the .txt file to save the ISBNs in (this method requires that the Vendor Records have ISBNs included in them), and click Next
   - Check Normalize field data, select 020 from the Field dropdown menu, and put "a" in Subfield (without the quotation marks), then click Add Field, and then click Export   - Check Normalize field data, select 020 from the Field dropdown menu, and put "a" in Subfield (without the quotation marks), then click Add Field, and then click Export
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   - In Find enter 600 and in Replace enter 650 {{ :public:nnels:cataloguing:650_field_find_replace.png?400 |}}   - In Find enter 600 and in Replace enter 650 {{ :public:nnels:cataloguing:650_field_find_replace.png?400 |}}
   - Repeat, except in Find enter 651 and in Replace enter 650 (these 2 steps will make sure that Drupal can parse Name Subject Headings and Place Subject Headings - because if you remember, Drupal only parses the 650 Field for Subject Headings)   - Repeat, except in Find enter 651 and in Replace enter 650 (these 2 steps will make sure that Drupal can parse Name Subject Headings and Place Subject Headings - because if you remember, Drupal only parses the 650 Field for Subject Headings)
-  - On the Toolbar click Tools -> Edit Field Data+  - On the Toolbar click ''Tools -> Edit Field Data''
   - In Field enter 650, in Find enter $x, in Replace enter %%--%% {{ :public:nnels:cataloguing:650_edit_field_data.png?400 |}}   - In Field enter 650, in Find enter $x, in Replace enter %%--%% {{ :public:nnels:cataloguing:650_edit_field_data.png?400 |}}
   - Repeat with any other subfields that need to be changed to dashes   - Repeat with any other subfields that need to be changed to dashes
-  - On the Toolbar click Tools -> Edit Field Data+  - On the Toolbar click ''Tools -> Edit Field Data''
   - In Field enter 650, in Find enter $2fast, in Replace enter .$2fast   - In Field enter 650, in Find enter $2fast, in Replace enter .$2fast
   - Now in Edit Field Data, in Field enter 650, in Find enter ..$2fast, in Replace enter .$2fast   - Now in Edit Field Data, in Field enter 650, in Find enter ..$2fast, in Replace enter .$2fast
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 ====Removing Non-FAST Terms==== ====Removing Non-FAST Terms====
  
-  - In the same .mrk file on the Toolbar click Tools -> Add/Delete Field+  - In the same .mrk file on the Toolbar click ''Tools -> Add/Delete Field''
   - In Field enter 650, in Field Data enter $2fast, check Remove if field data does not match, then click Delete Field{{ :public:nnels:cataloguing:650_delete_non_fast.png?400 |}}   - In Field enter 650, in Field Data enter $2fast, check Remove if field data does not match, then click Delete Field{{ :public:nnels:cataloguing:650_delete_non_fast.png?400 |}}
   - A quick check should show all non-FAST Subject Headings have been deleted   - A quick check should show all non-FAST Subject Headings have been deleted
public/nnels/cataloguing/new-create-modify-record-set-in-marcedit.1712274570.txt.gz · Last modified: 2024/04/04 16:49 by robert.macgregor

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